ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 6)

Memorial University of Newfoundland; San Juan de Terranova; Presencial; CAD 57.000 - 67.000; Jornada completa

Descripción de la vacante

Memorial University of Newfoundland in Newfoundland and Labrador is seeking an Administrative Staff Specialist I (Band 6) within the Faculty of Engineering and Applied Science for a permanent position. The role supports the Director of Co-op in the ECEO, coordinating student placements, job postings, and employer communications.

The successful candidate will manage the placement process, supervise staff, and ensure policy-compliant operations across the co-op program.

Formación

• 3–5 years of experience in administrative staff roles.
• Most university coursework toward an undergraduate degree in business administration, public administration, or related field.
• Knowledge of student administrative systems (Student Banner or similar), Microsoft Excel, and databases (Orbis or similar).
• Experience in an academic environment and understanding of university policies are assets.

Responsabilidades

• Provide administrative staff support to the Director of Co-op in the Engineering Co-operative Education Office (ECEO).
• Co-manage the student placement process for 1,000 student placements each year.
• Ensure accurate placements to meet graduation requirements.
• Assist in managing the Engineering Co-op job competition, including posting nearly 1,500 jobs per year, arranging interviews, and presenting job offers.
• Update Orbis (ECEO database).
• Communicate with employers and track eligibility for funding and work terms.
• Supervise and guide other office staff; perform related duties.

Conocimientos

Attention to detail

Educación

Undergraduate coursework toward a degree in business or public administration

Herramientas

Student Banner

Microsoft Excel

Orbis database

Descripción del empleo

ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 6)

Faculty of Engineering and Applied Science

(Permanent Position)

DUTIES

The Administrative Staff Specialist I will be responsible for providing administrative staff support to the Director of Co-op in the Engineering Co-operative Education Office (ECEO). Duties include performing a variety of administrative support activities; co-managing the student placement process for 1,000 student placements each year; ensuring accurate placements to enable students to meet graduation requirements; assisting in managing the Engineering Co-op job competition, including posting nearly 1,500 jobs per year, arranging interviews, and presenting job offers; updating Orbis (ECEO database); communicating regularly with existing and potential employers, tracking and updating details related to eligibility for funding and work terms; providing supervision and guidance to other office staff; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in an administrative staff capacity; completion of most university coursework toward an undergraduate degree in business administration, public administration, or a related area from a four-year college or university is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have knowledge of student administrative systems (Student Banner or similar), Microsoft Excel, and databases (Orbis or similar), as well as strong attention to detail. Experience working in an academic environment and an understanding of the University’s policies and procedures would be assets.

SALARY

$57,336 - $67,257 per annum (Non-Bargaining)

CLOSING DATE

November 10, 2026 by 5:00 p.m. NST

Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.