Administrative Specialist, Legal

BMO; Toronto; On-site; CAD 37,000 - 70,000; Full time

Job summary

BMO is hiring for a Fixed Term Contract position that involves a variety of administrative and clerical tasks providing support to Managers. The role demands a mix of good communication, organizational skills, and specialized knowledge to facilitate business operations effectively.

Benefits

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Performance-based incentives

Discretionary bonuses

Qualifications

• Typically requires 3-5 years of experience in an administrative/professional support function.
• Specialized knowledge is necessary.

Responsibilities

• Performs various administrative and clerical tasks.
• Coordinates and monitors budgets and reporting.
• Manages calendars and schedules for meetings.

Skills

Verbal & written communication skills

Organization skills

Collaboration & team skills

Analytical and problem-solving skills

Education

Post-secondary degree in related field

Job description

Performs a variety of administrative and clerical tasks, financial and human resources administration, and provides professional support to Managers and their teams. Ensures all administrative and operational processes comply with standards while identifying opportunities for improvement, contributing to efficient business operations.

Responsibilities:

1. Supports strategic initiatives by tracking metrics and milestones.
2. Builds effective relationships with stakeholders.
3. Analyzes data to provide insights and recommendations.
4. Coordinates department events.
5. Provides support to executives and senior managers.
6. Monitors budgets and reports results.
7. Coaches junior administrative staff.
8. Manages calendars, meetings, and resources.
9. Maintains filing systems and documentation.
10. Assists in developing and distributing communications.
11. Handles inquiries and outgoing correspondence.
12. Processes invoices and expense claims.
13. Arranges travel and accommodations.
14. Liaises with vendors and manages office facilities.
15. Maintains supplies inventory.
16. Schedules vacations and manages staffing conflicts.
17. Coordinates staff training.
18. Collaborates with stakeholders to meet business goals.
19. Organizes work information for accuracy.
20. Handles complex tasks and escalations.
21. Performs additional duties as assigned.

Qualifications:

• 3-5 years of administrative support experience; post-secondary degree preferred.
• Knowledge of specialized tools and processes.
• Good communication, organization, collaboration, and analytical skills.

This is a fixed-term contract position up to 12 months.