Administrative Secretary - CYTS Community Services Program

Shared Health-Soins Communs; Winnipeg; On-site; CAD 33,000 - 37,000; Full time

Job summary

Shared Health in Winnipeg is seeking a receptionist to greet clients, manage inquiries, and provide administrative support within the Child & Adolescent Treatment Services team. The role requires strong Microsoft Office skills, accurate typing, and the ability to handle confidential information with care.

Work is in person, 1.0 FTE, with shifts including Days and Evenings. A standard 7.5-hour day, 1950 annual base hours, and a supportive CUPE environment are described.

Qualifications

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Switchboard/reception experience required or preferred.
• Typing speed of 50 wpm with accurate data entry.
• Ability to schedule meetings, transcribe, and distribute minutes and agendas.

Responsibilities

• Greet clients, families and visitors and provide requested information.
• Direct inquiries appropriately and support clerical and administrative tasks.
• Maintain confidentiality and handle sensitive information professionally.

Skills

Microsoft Office

Switchboard

Typing 50 wpm

Meetings scheduling

Notes and minutes

Verbal and written communication

Confidential information handling

Education

High school diploma or equivalent

Tools

Dictaphone

Job description

Requisition ID: 410366
Position Number: 21000457
Posting End Date: September 11, 2026
City: Winnipeg
Employer: Shared Health
Site: Shared Health - MATC - 228 Maryland
Department / Unit: Comm Child & Adolescent Treatment Serv
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: ASAP
FTE: 1.00
Anticipated Shift: Days;Evenings
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $23.755 , $24.450 , $25.170 , $25.910 , $26.673

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Manager Health Services , the incumbent acts as a receptionist, greeting and providing requested information and directs to clients, families and visitors and is responsible for the provision of secretarial and administrative support services to Child and Youth Treatment Services (CYTS). The incumbent will maintain a line of accountability to their assigned areas in matters relating to the day to day functions of the position. These functions are undertaken consistent Shared Health policies, and with Child and Youth Treatment Services established philosophy, objectives, and procedures. This position requires the candidate to work one (1) day a week from 10:00am – 6 :00pm.

Experience

• Two years’ experience in a health/medical related environment.
• Experience with Dictaphone, medical transcription, and medical terminology preferred.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Proficiency in Microsoft Office, Word, Excel, PowerPoint, Databases.
• Switchboard/reception experience.
• Keyboarding speed of 50 wpm with excellent typing skills.
• Demonstrated ability to prioritize and independently complete a variety of administrative and receptionist duties.
• Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas.
• Demonstrated problem-solving skills essential.
• Possess strong verbal and written communication skills.
• Ability to function in a fast-paced environment and work under pressure to meet deadlines.
• Function in a team environment and maintain good working relationships.
• Ability to maintain a high level of sensitive and confidential information.

Physical Requirements

• Dependent upon location, may be required to work one day a week from 10:00 am – 6::00 pm.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.