Administrative & Sales Support Specialist

Axis Communications; Mississauga; On-site; CAD 50,000 - 62,000; Full time

Job summary

IPEX is seeking an Administrative Assistant based in Mississauga, ON to support the Ontario Sales team and leadership. In this role you will handle day-to-day operations, prepare reports in Excel, process purchasing requests and invoices in SAP, and coordinate meetings and travel to ensure a smooth workflow.

The role emphasizes organization, communication, and reliability in a fast-paced sales environment. The compensation ranges from $49,800 to $62,200 CAD annually, commensurate with

Qualifications

• High school diploma required; post-secondary education in Business Administration or a related field is an asset.
• Minimum 2-3 years of experience supporting a sales team or sales-focused environment in a fast-paced organization.
• Advanced proficiency in Microsoft Office Suite, with strong Excel skills including Pivot Tables, VLOOKUPs, formulas, and report generation.

Responsibilities

• Provide proactive administrative support to the Ontario Sales team, Regional Sales Managers, Directors, and other business leaders, ensuring priorities are managed efficiently and key business activities run smoothly.
• Support sales operations and sales programs by preparing and maintaining reports using advanced Excel tools and assisting with sales promotions, rebate programs, and other initiatives that support business objectives.
• Support business administration and operational processes by managing purchasing requests, processing invoices through SAP, and coordinating administrative workflows while ensuring compliance with internal policies and controls.
• Coordinate customer visits, meetings, sales events, travel arrangements, expense submissions, and other activities that contribute to a professional and positive stakeholder experience.
• Manage office operations and vendor relationships, including facilities coordination, office supplies, maintenance activities, contractor management, and ensuring required safety documentation and training requirements are maintained.
• Build strong relationships across the business while identifying opportunities to improve processes, increase efficiency, and support a productive workplace, including occasional reception coverage as required.

Skills

Advanced Excel

Organizational skills

Communication

Problem-solving

Multitasking

Education

High school diploma

Post-secondary education in Business Administration

Tools

Microsoft Office Suite

SAP

Job description

IPEX is seeking an Administrative Assistant based in Mississauga, ON to support the Ontario Sales team and leadership. In this role you will handle day-to-day operations, prepare reports in Excel, process purchasing requests and invoices in SAP, and coordinate meetings and travel to ensure a smooth workflow.

The role emphasizes organization, communication, and reliability in a fast-paced sales environment. The compensation ranges from $49,800 to $62,200 CAD annually, commensurate with