Administrative Research Assistant

Government of Yukon; Canada; Hybrid; CAD 69,000 - 79,000; Full time

Job summary

The Government of Yukon, Health & Social Services - Branch Management, Whitehorse, Yukon, is seeking an Administrative Research Assistant (68857). This permanent full-time role works 75 hours bi-weekly in Whitehorse, Yukon, with a 12-month eligibility list.

We are seeking candidates with experience providing senior-level executive support, coordinating executive casework, and managing confidential information. Admissibility preferences apply for Indigenous Yukon ancestry.

Qualifications

• Recent experience providing senior-level executive administrative support to senior leaders in a health, social services, government, or similarly complex environment.
• Experience coordinating and managing executive casework, correspondence, and responses to inquiries from internal and external stakeholders, ensuring accurate and timely completion of deliverables.
• Experience coordinating multiple competing priorities, managing changing deadlines, and exercising sound judgment in a fast-paced environment.
• Recent experience working with highly sensitive and confidential information requiring discretion, and adherence to privacy and confidentiality requirements.
• Recent experience leading or coordinating administrative functions, including developing or implementing administrative procedures and providing training, guidance, or mentorship to administrative staff.

Responsibilities

• Provide executive administrative support to senior leaders, including scheduling and communications.
• Coordinate executive casework and respond to inquiries from internal and external stakeholders with accuracy and timeliness.
• Manage multiple competing priorities and deadlines in a fast-paced health and social services environment.
• Maintain highly confidential information with discretion and privacy compliance.
• Lead or coordinate administrative functions, developing procedures and mentoring staff.

Skills

Senior executive support

Executive casework coordination

Multi-priority management

Confidential information handling

Administrative leadership

Job description

Administrative Research Assistant - (68857)

Government of Yukon -> Health & Social Services - Branch Management

Location

Whitehorse, YT Y1A 2C6 CA (Primary)

Job Type

Permanent

End Date

Full/Part Time

Full-time

Standard Hours Bi-weekly

75

Classification

AR09

$68,518.00 - $79,255.00

Union

YEU

Days Off

Saturday/Sunday

Travel

10%

Admissibility

Open to all Candidates, Preference - Canadian Indigenous Ancestry, Preference - Yukon First Nations ancestry

This competition is open to all candidates who meet the above noted Admissibility. A hiring preference will apply for qualified candidates of Canadian Indigenous ancestry, with a priority for qualified Yukon First Nation candidates. This initiative is in support of Yukon government’s goal for a representative public service. For more information on the hiring preference visit www.yukon.ca/hiring-preference .

Job Summary and Requirements

This posting

This posting will be used to fill 1 permanent full-time positions working 75 hours bi-weekly. It will establish a 12-month eligibility list which may be used to fill similar positions.

This job is based in the thriving and diverse city of Whitehorse in the beautiful Yukon .

Who we are

The Family and Children's Services Branch is responsible for providing a wide variety of services to the Yukon, such as Family Services, Child Protection, Placement and Support Services, Youth Justice, Early Childhood, Child Care Services, Family Supports for Children with Disabilities and Healthy Families.

• For more information on this job, please contact Derek Baldwin, Manager of Operations, Family & Children Services at [e-mail]
• For more information about the recruitment process, please contact Taylor Barr, HR Consultant at 867-332-5380 or [e-mail]

We are the Yukon public service. Every day, we come together to serve the people who live here and make a difference in so many ways. Here, you will find the diverse opportunities you desire to develop your career while enjoying a warm sense of community and vibrant artistic, cultural, and recreational amenities, all set in a spectacular natural environment.

As part of our team, your achievements and enjoyment in both your work and personal life will be valued as you explore the many opportunities the Yukon, and the Government of Yukon, has to offer.

Please submit your resume clearly demonstrating how you meet the qualifications below. Selections for further consideration will be based solely on the information you provide in your resume; ensure you use a month/year to month/year format and include the duties you performed in each of your positions.

• Recent experience providing senior-level executive administrative support to senior leaders in a health, social services, government, or similarly complex environment.
• Experience coordinating and managing executive casework, correspondence, and responses to inquiries from internal and external stakeholders, ensuring accurate and timely completion of deliverables.
• Experience coordinating multiple competing priorities, managing changing deadlines, and exercising sound judgment in a fast-paced environment.
• Recent experience working with highly sensitive and confidential information requiring discretion, and adherence to privacy and confidentiality requirements.
• Recent experience leading or coordinating administrative functions, including developing or implementing administrative procedures and providing training, guidance, or mentorship to administrative staff.

Desired knowledge, skills and suitability

• Ability to deliver executive administrative support, in an environment of changing priorities and deadlines.
• Aptitude to adjust to and work effectively within a variety of situations, and with various individuals or groups.
• High level of organizational and prioritizing skills combined with attention to detail.
• Ensures a client-focused culture for the entire organization and engages others in providing outstanding service to internal and external clients.
• Self-awareness combined with strong and tactful interpersonal skills for building credibility and relationships.
• Attention to detail in an environment with frequent interruptions.
• Excellent communication skills – verbal and written.
• Ability to conducts research on urgent and emerging issues and provides written and verbal reports and recommendations to the Director.
• RCMP Clearance with Vulnerable sector check,
• Class 5 Drivers Licence or it equivalent.

Job requirements

This job requires you to perform, and/or be exposed to, the following:

• Lift up to 22 lbs
• Possible travel within Yukon
• Exposure to emotional, physically abusive and/or dissatisfied clients
• Ability to obtain Government Notary appointment within 12 months