Administrative Programs Coordinator

University of Ottawa; Ottawa; On-site; CAD 62,000 - 78,000; Full time

Job summary

University of Ottawa is seeking an Administrative Coordinator to support the Pathology Administration area in the Faculty of Medicine. Responsible for coordinating program delivery, client service, registration, resource management and reporting to ensure high-quality operations and customer experience.

The role requires 3+ years in administrative coordination, bilingual communication, and strong organizational skills, with occasional after-hours work. On-site at Roger Guindon Hall in Ottawa.

Qualifications

• Post-secondary education in administration required.
• Minimum of 3 years' relevant experience in administrative coordination.

Responsibilities

• Program Operations: handle ongoing program delivery operations within budget and timelines.
• Client Service and Communications: act as liaison with clients and stakeholders and provide clear information.
• Activity and Event Registration: manage registration and follow-up for events and programs.
• Resource Coordination: maintain inventories and plan resources for program cycles.
• Reporting: provide management with reports for planning and improvement.

Skills

Client service

Interpersonal skills

MS Office

Web content management

Bilingual French and English

Teamwork

Deadline management

Travel flexibility

Education

Post-secondary education in administration

Job description

University of Ottawa is seeking an Administrative Coordinator to support the Pathology Administration area in the Faculty of Medicine. Responsible for coordinating program delivery, client service, registration, resource management and reporting to ensure high-quality operations and customer experience.

The role requires 3+ years in administrative coordination, bilingual communication, and strong organizational skills, with occasional after-hours work. On-site at Roger Guindon Hall in Ottawa.