Administrative Program Analyst – Outreach & Housing Flexible

TSA The Salvation Army TSA; Ottawa; On-site; CAD 43,000 - 45,000; Full time

Benefits offered by this job

Health and dental benefits

Paid vacation and sick time

RRSPs

Flexibility at work

Job summary

The Salvation Army is seeking an Administrative Assistant to support Outreach and Housing Services with a range of office duties, including documentation, scheduling, data entry, and basic bookkeeping. The role requires handling confidential information with care and collaborating across teams.

Proficiency in Office365, strong organizational skills, and a commitment to the mission are essential. Onsite work with potential travel and a supportive benefits program is provided.

Qualifications

• Completion of a formal post-secondary/college program of two academic years.
• Three years of related secretarial or administrative experience preferred.
• Working knowledge of Office365 required.

Responsibilities

• Prepare correspondence, reports, statements, forms, applications, and other documents for management and funders.
• Protect confidential and sensitive employee, client and program files.
• Schedule meetings, prepare agendas, take minutes, and assist in planning events (on/offsite).
• Build and maintain databases (contracts, vouchers, staff travel mileage, etc.).
• Draft and prepare presentations (PowerPoint, invitations, certificates).
• Process receipts, expenditures, and other documents; assist with invoicing and basic bookkeeping.
• Enter data into program databases and upload documents to online trackers.
• Support Outreach team and Housing Services with general administrative tasks.

Skills

Office365

Data entry

Confidentiality

Communication

Teamwork

Education

Post-secondary/college program (2 years)

Tools

Microsoft Office

Job description

The Salvation Army is seeking an Administrative Assistant to support Outreach and Housing Services with a range of office duties, including documentation, scheduling, data entry, and basic bookkeeping. The role requires handling confidential information with care and collaborating across teams.

Proficiency in Office365, strong organizational skills, and a commitment to the mission are essential. Onsite work with potential travel and a supportive benefits program is provided.