Administrative Professional, US Corporate Tax Services

BDO Canada; Toronto; Hybrid; CAD 39,000 - 64,000; Full time

Job summary

BDO Canada is seeking an Administrative Professional to join our US Corporate Tax Services team in Toronto. This hybrid role supports Partners and the team with onboarding, client records, engagement letters, billing, and WIP reporting.

The successful candidate will have 2–4 years in admin, strong Microsoft Office skills, and familiarity with CRM/Workday, plus English fluency and a customer-focused mindset.

Qualifications

• 2–4 years in an administrative role or related education.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Microsoft CRM and Workday is a plus.
• Strong ability to prioritize workloads and manage multiple tasks.
• Excellent written and verbal English; French is an asset.

Responsibilities

• Support client onboarding and conflict checks.
• Maintain accurate client records in CRM.
• Prepare and coordinate engagement letters with timely follow-up.
• Assist with billing processes including invoice prep.
• Monitor and report WIP.
• Maintain billing documentation per firm standards.
• Assemble U.S. corporate tax returns and extensions.
• Prepare deliverables and format client communications.
• Provide day-to-day admin support to Partners and US Tax team.
• Coordinate meetings, deadlines, and workflow.
• Contribute to process improvements and team efficiency.

Skills

Multitasking

Prioritization

Communication

Teamwork

English fluency

French asset

Education

Diploma or certificate in administrative support

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft CRM

Workday

Job description

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

BDO Canada is seeking an Administrative Professional to join our US Corporate Tax Services team. This hybrid role is based out of our Toronto office and offers the opportunity to be part of a collaborative, fast-paced team supporting complex and high-impact client engagements.

In this role, you will work closely with Partners and team members across the practice, contributing to the successful delivery of tax engagements. This is a net new position and we are looking for a proactive and detail-oriented individual who takes initiative, enjoys problem-solving, and values working as part of a supportive team environment.

Key Responsibilities

• Support client onboarding processes, including initiating conflict of interest checks
• Maintain accurate client records in CRM systems
• Assist with preparing and coordinating engagement letters, ensuring timely follow-up
• Support billing processes including invoice preparation and processing
• Assist with WIP monitoring and reporting
• Maintain accurate billing documentation in accordance with firm standards
• Assemble U.S. corporate tax returns and extensions in accordance with internal procedures
• Prepare client-ready deliverables and format correspondence, proposals, and reports to professional standards
• Provide day-to-day administrative support to Partners and the US Corporate Tax team locally and nationally
• Coordinate meetings, deadlines, and workflow tracking
• Contribute to process improvements and team efficiency

How do we define success for your role?

• You demonstrate BDO's core values: Integrity, Respect, and Collaboration
• You contribute to high-quality work and provide reliable support to your team
• You communicate professionally and build positive working relationships
• You identify, recommend, and are focused on effective service delivery to your clients
• You share in an inclusive and engaging work environment that develops, retains, and attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development

Your Experience and Education

• 2-4 years of experience in an administrative role, or equivalent educational background, with a preference for candidates holding relevant diplomas or certificates
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), with added value for familiarity with Microsoft CRM, and Workday
• Strong ability to prioritize workload and manage multiple tasks effectively
• Comfortable working in a deadline-driven work setting and dealing with confidential information
• Naturally curious, adaptable, and compassionate, with a willingness to take initiative and support others
• You have strong problem solving and communication skills both written and oral.
• You value teamwork, client service and quality in detailed work
• Fluency in English is required; French is considered an asset
• Ability to work extra hours as required

The expected salary range for this position is $39,000 - $64,000 annually

Why BDO?

Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2026 . This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.

At BDO, our people experience is guided by three core pillars- Do work with genuine care, Do what matters with purpose, and Do what's next - shaping how we support our people, serve our clients, and grow together.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We support your achievement of personal goals outside of the office and making an impact on your community.
• We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose
• We encourage innovation and forward thinking, empowering you to embrace what's next and help shape the future of our firm

Giving back adds up: Where company meets community.

BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter:

We pay for performance with competitive total cash compensation that recog