Administrative Professional, US Corporate Tax Services

BDO Canada LLP; Toronto; Hybrid; CAD 39,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

Benefits from day one

Flexible personal time off

Wellbeing reimbursement

Inclusive workplace

Accessible application process

Job summary

BDO Canada LLP in Toronto is seeking an Administrative Professional to support the US Corporate Tax Services team in a hybrid role. You will work with Partners and colleagues to ensure smooth delivery of tax engagements.

The ideal candidate has 2–4 years in admin, strong MS Office and CRM/Workday familiarity, excellent organizational and communication skills, and the ability to handle confidential information and meet deadlines.

Qualifications

• 2–4 years of experience in an administrative role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with Microsoft CRM and Workday.
• Strong ability to prioritize workload and manage multiple tasks.
• Comfortable working with confidential information in a deadline-driven environment.
• Fluency in English; French is an asset.
• Willingness to work extra hours.

Responsibilities

• Support client onboarding processes, including conflict checks.
• Maintain accurate client records in CRM systems.
• Assist with preparing engagement letters and timely follow-ups.
• Support billing processes including invoice preparation.
• Assist with WIP monitoring and reporting.
• Assemble US corporate tax returns and extensions.
• Prepare client deliverables and formatted reports.
• Provide admin support to Partners and the US Corporate Tax team.
• Coordinate meetings, deadlines, and workflow.
• Contribute to process improvements and team efficiency.

Skills

English fluency

Communication skills

Problem solving

Teamwork

Education

Diploma or certificate in Office Administration

Tools

Microsoft Office Suite

Microsoft CRM

Workday

Job description

Putting people first, every day BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth. Your Opportunity BDO Canada is seeking an Administrative Professional to join our US Corporate Tax Services team. This hybrid role is based out of our Toronto office and offers the opportunity to be part of a collaborative, fast-paced team supporting complex and high-impact client engagements. In this role, you will work closely with Partners and team members across the practice, contributing to the successful delivery of tax engagements. This is a net new position and we are looking for a proactive and detail-oriented individual who takes initiative, enjoys problem-solving, and values working as part of a supportive team environment.

The expected salary range for this position is $39,000 - $64,000 annually

Key Responsibilities

• Support client onboarding processes, including initiating conflict of interest checks
• Maintain accurate client records in CRM systems
• Assist with preparing and coordinating engagement letters, ensuring timely follow-up
• Support billing processes including invoice preparation and processing
• Assist with WIP monitoring and reporting
• Maintain accurate billing documentation in accordance with firm standards
• Assemble U.S. corporate tax returns and extensions in accordance with internal procedures
• Prepare client-ready deliverables and format correspondence, proposals, and reports to professional standards
• Provide day-to-day administrative support to Partners and the US Corporate Tax team locally and nationally
• Coordinate meetings, deadlines, and workflow tracking
• Contribute to process improvements and team efficiency

How do we define success for your role?

• You demonstrate BDO’s core values: Integrity, Respect, and Collaboration
• You contribute to high-quality work and provide reliable support to your team
• You communicate professionally and build positive working relationships
• You identify, recommend, and are focused on effective service delivery to your clients
• You share in an inclusive and engaging work environment that develops, retains, and attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development

Your Experience and Education

• 2-4 years of experience in an administrative role, or equivalent educational background, with a preference for candidates holding relevant diplomas or certificates
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), with added value for familiarity with Microsoft CRM, and Workday
• Strong ability to prioritize workload and manage multiple tasks effectively
• Comfortable working in a deadline-driven work setting and dealing with confidential information
• Naturally curious, adaptable, and compassionate, with a willingness to take initiative and support others
• You have strong problem solving and communication skills both written and oral. You value teamwork, client service and quality in detailed work
• Fluency in English is required; French is considered an asset
• Ability to work extra hours as required

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences. At BDO, our people experience is guided by three core pillars—Do work with genuine care, Do what matters with purpose, and Do what’s next - shaping how we support our people, serve our clients, and grow together. Our firm is committed to providing an environment where you can be successful in the following ways: We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada. We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development. We support your achievement of personal goals outside of the office and making an impact on your community. We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose We encourage innovation and forward thinking, empowering you to embrace what’s next and help shape the future of our firm Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter:

• We pay for performance with competitive total cash compensation that recognizes and rewards your contribution.
• We provide comprehensive benefits from day one, and a flexible personal time off policy.
• We’re committed to supporting your overall wellbeing and provide reimbursement for wellness initiatives that fit your lifestyle.
• Everyone counts: We are committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers.
• We are dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone.
• We recognize and celebrate the unique experiences, identities, and perspectives that each of us bring – and that these experiences strengthen how we work together.
• Our commitment extends to ensuring that our application process is both inclusive and accessible.
• If you require accommodation to complete the application process, please contact us.

Flexibility:

All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place. Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct:

Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public. BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment-related outcomes are made by BDO personnel. More information on BDO Canada’s Privacy Policy can be found here: Privacy Policy | BDO Canada

When it comes to our people, we believe in helping you unlock possibilities, build your passions, and grow your competitive edge. From our expansive client base to growing talent pool, our people are the core of BDO. Our multi-award winning talent experience continues to make us proud. Our culture is open and collaborative. We foster inclusive ways to thinking and celebrate diversity among all contributors. We respect each other, do all things with integrity, and support our people to be their most authentic selves.