Administrative Officer

VINCI Construction Grands Projets Hellas S.A.; Toronto; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Vacation weeks

Annual bonus

Health insurance

Career development

Inclusive environment

Challenging project

Job summary

VINCI Construction Grands Projets Canada recherche un Agent administratif chargé du soutien RH et des finances pour accompagner les activités opérationnelles du projet Pickering Nuclear Generating Station Refurbishment Program. Vous gèrerez les tâches administratives quotidiennes, les feuilles de temps, la facturation et les achats, tout en assurant le bon fonctionnement du bureau.

Le candidat idéal possède un diplôme pertinent, au moins 3 ans d'expérience dans un environnement de construction,

Qualifications

• Diplôme en comptabilité, administration ou RH.
• Minimum 3 ans d'expérience dans un environnement de construction serait un plus.
• Excellentes compétences organisationnelles et multitâches.
• Rigueur et sens du détail.
• Bonnes capacités de communication et esprit d'équipe.
• Proactivité et autonomie, capacité à prioriser les tâches.
• Connaissances de base des processus administratifs, RH, achats ou comptabilité.
• Maîtrise de Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Support HR et administratif: gestion et suivi des feuilles de temps, onboarding et documents de conformité.
• Support facturation et achats: préparation des documents, 3–way matching et suivi des dépenses.
• Gestion du bureau: commandes et fournitures, organisation générale du site.
• Support administratif et logistique du projet, coordination avec les équipes et services.

Education

Diploma en Comptabilité, Administration de bureau ou RH

Bonne organisation et multitâche

Sens du détail

Bonnes compétences en communication

Esprit d'équipe et proactivité

Capacité à travailler de façon autonome et prioriser

Tools

Microsoft Office

Job description

Description du poste

Métier

ASSISTANAT - Autres

Intitulé du poste

Administrative Officer

Description de la mission

VINCI Construction Grands Projets Canada, a subsidiary of VINCI Construction Grands Projets, part of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring an

Administrative Officer

What is the project?

The Pickering Nuclear Generating Station Refurbishment Program Involves Designing And Building a New Deep-water Intake In Lake Ontario To Improve The Plant's Cooling System. This Will Involve

A5 km-long tunnel, built by a pressurized TBM (10.5 m diameter slurry TBM);

Two vertical shafts (onshore and offshore);

An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What You Will Do

The role is key to ensuring smooth administrative processes and supporting project teams efficiently. We are looking for a proactive and organized Administrative Officer to support daily operations across administrative and finance department (HR, invoicing, office management, procurement, and basic accounting activities).

Concretely, Your Tasks Will Be

HR & Administrative Support

• Timesheet - Ensure proper management and follow-up of employees’ timesheets (accuracy, completeness, deadlines, good cost allocation)
• Monitor compliance with timesheet submission requirements and follow up with teams when needed
• Organize onboarding activities for new employees:
• Liaise with HSE / Doc control to organise orientation sessions Manage background checks and OPG requests (or equivalent compliance documents)
• Coordination of company cars (if applicable)
• Organize travel arrangements: Flights, hotels, transportation Mission logistics and planning Setup of IT equipment (laptops, phones, access)

Invoicing & Procurement Support

• Prepare and compile supporting documentation required for client invoicing (invoicing details prepared by cost control manager)
• Ensure all billing documents are complete, accurate, and aligned with contractual requirements
• Coordinate with team members to collect necessary backup (timesheets, approvals, expenses)
• Supervise and perform goods/services receipt in the procurement system to confirm delivery
• Collect delivery notes or services completion form to support the reception in the system
• Support invoice reconciliation process - Match supplier invoices with purchase orders and receipts (3-way matching)
• Identify and follow up on discrepancies with vendors and internal stakeholders

Office Management

• Manage office supplies (stationery, consumables, etc.)
• Organize recurring orders (coffee, kitchen supplies, etc.)
• Ensure smooth day-to-day office operations and maintain a well-organized work environment

Profil

Your Skills

Diploma in Accounting, Office Administration, Human resources or a related field.

Minimum 3 years of experience, preferably in a construction project environment.

Strong organizational and multitasking skills

Attention to detail and ability to follow processes

Good communication skills and team-oriented mindset

Proactivity, ability to work autonomously and prioritize tasks

Basic knowledge of administrative, HR, procurement, or accounting processes is an asset

Proficiency in Microsoft Office (Excel, Word, Outlook)

Pourquoi nous rejoindre ?

What Do We Have To Provide

• Annual gross compensation ranging from CAD 60,000 to CAD 70,000 depending on experience and profile;
• 4 vacation weeks & 3 emergency/sickness days paid;
• Annual bonus;
• Group Health Insurance (premium participation including virtual health care system);
• Career development opportunities;
• A cosmopolite and inclusive work environment;
• Attractive and challenging project.

About VINCI Construction Grands Projets Canada

Subsidiary of the VINCI Group, VINCI Construction Grands Projets Canada is involved in large-scale construction and civil engineering projects in Canada. The headquarter of VINCI Construction Grands Projets Canada is based in Montréal, Québec. We are currently involved in three major construction projects in Ontario valued at several billion Canadian dollars.

The construction of the subway line south in Toronto, involving a six-kilometer tunnel and associated excavation work. The project includes the design, construction, and handover of all tunnels (twin tubes of 6 km each), 7 stations (turnkey for: 1 at-grade station and 6 underground stations) and civil engineering works.

Extension of the Confederation Line in Ottawa, one of the components of Phase 2 of the city's O-Train system, which includes the design, construction, and financing of 27.5 km of light rail infrastructure. The work also includes 4 kilometers of cut-and-cover tunnels, 20 engineering structures, 16 stations and a light maintenance facility.

Emplacement du poste

Localisation du poste

Amérique du Nord, Canada, Ontario

Lieu

toronto