administrative officer

VGC International College; Coquitlam; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a dynamic educational institution as an Administrative Coordinator, where you'll implement and review essential administrative procedures, ensuring efficiency and compliance with privacy legislation. This role requires a proactive individual with strong organizational skills and the ability to oversee payroll and budget management. You'll work closely with staff to train and coordinate office services, making a significant impact on the operational success of the college. If you thrive in a collaborative environment and are passionate about supporting educational excellence, this is the perfect opportunity for you.

Benefits

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Vision care benefits

Registered Retirement Savings Plan (RRSP)

Qualifications

• 2-3 years of experience in an administrative role.
• Proficiency in MS Office and SAP systems.

Responsibilities

• Implement and review administrative procedures.
• Administer policies related to privacy legislation.
• Oversee payroll administration and budget control.

Skills

Conflict Resolution

Data Entry

Budget Planning

Staff Training

Education

College or CEGEP diploma

Tools

Adobe Photoshop

SAP (FI/CO / HR / MM / OT SD)

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Overview

Languages

English

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Work setting

University or college

Responsibilities

Tasks

1. Implement new administrative procedures
2. Review and evaluate new administrative procedures
3. Establish work priorities and ensure procedures are followed and deadlines are met
4. Carry out administrative activities of establishment
5. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
6. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
7. Assist in the preparation of operating budget and maintain inventory and budgetary controls
8. Assemble data and prepare periodic and special reports, manuals and correspondence
9. Perform data entry
10. Train staff
11. Oversee and co-ordinate office administrative procedures
12. Resolve conflict situations
13. Commission systems and components
14. Monitor and evaluate
15. Oversee payroll administration
16. Plan and control budget and expenditures

Experience and specialization

Computer and technology knowledge

1. Electronic mail
2. Electronic scheduler
3. Adobe Photoshop
4. SAP (FI/CO / HR / MM / OT SD)
5. MS Excel
6. MS Office
7. MS Outlook
8. MS PowerPoint
9. MS Windows
10. MS Word

Benefits

Health benefits

1. Dental plan
2. Disability benefits
3. Health care plan
4. Paramedical services coverage
5. Vision care benefits

Financial benefits

1. Registered Retirement Savings Plan (RRSP)