Administrative Manager

GoodWork.ca; Victoria; Hybrid; CAD 80,000 - 105,000; Full time

Job summary

University of Victoria is seeking an Administrative Manager for ACET to oversee all administrative services, HR administration, space and office management, events, IT needs, governance support, and to supervise the ACET Administration team and Co-op program.

Reporting to the COO, the role requires a Bachelor’s degree and 5+ years in post-secondary administration, including 3+ years in a supervisory capacity; travel may be required; hybrid work in Victoria is available.

Qualifications

• Bachelor’s degree in business, HR, administration or related field plus 5+ years of admin experience in post-secondary, 3+ years in a supervisory role.
• Equivalents considered if education/training experience align with qualifications.

Responsibilities

• Oversee and coordinate all administrative services for ACET including HR admin, space management and office administration.
• Lead governance committee support and executive support for ACET leadership.
• Supervise ACET’s Administration team and ACET’s Co-op program.
• Coordinate workspace planning, IT needs, budgets, and vendor relationships.
• Support governance committees and provide administrative expertise across ACET.

Skills

Leadership

Supervisory

Communication

Budgeting

HR administration

Team mentoring

Education

Bachelor's degree related field

Tools

Banner

Banner DM

FAST

SharePoint

MS Office

Job description

Title:

ACET Administrative Manager

Project:

Accelerating Community Energy Transformation (ACET)

Employer:

University of Victoria

Location:

UVic, Victoria BC (in person at UVic and eligible for a hybrid flex arrangement)

The Salary Range For This Position Is

• Recruitment range: $80,369 to $88,612. Starting salary is determined in accordance with the PEA Collective Agreement.
• Performance range: Up to $104,529. Progression beyond the recruitment range is available through annual performance increases, in accordance with the PEA Collective Agreement.

Job Summary

Accelerating Community Energy Transformation (ACET) is a multi-partner international initiative accelerating the global push for resilient and equitable clean energy solutions through local, community-based collaborations. Established at the University of Victoria (UVic) in 2023, ACET builds on three decades of knowledge and innovation developed by UVic’s Institute for Integrated Energy Systems (IESVic) with industry, non-profit, government and community partners. With support from the Canada First Research Excellence Fund, ACET is a partnership between Royal Roads University, University of British Columbia, Université du Québec à Trois-Rivières and Yukon University, led by the University of Victoria. ACET's purpose is to deliver world-leading research, enabling equitable, community-led energy transitions that can be scaled globally to reduce emissions and enhance community well-being.

Mandate

Reporting to the Corporate Operations Officer (COO), the Administrative Manager oversees and coordinates all administrative services for ACET, which includes all facets of human resources administration, space management and office administration, event coordination and support, office IT needs, governance committee support, and executive support. The Administrative Manager is responsible for supervising, training, and day-to-day management of the ACET Administration team (direct reports) and ACET’s Co-op program.

Objectives

• Oversees and implements all administrative human resources needs for ACET including hiring and recruitment, onboarding, records administration, payroll and benefits support, and liaising with UVic HR and administration.
• Acts as the main point of contact for management of the ACET Headquarters. Coordinates workspace planning, maintains office supply inventory, coordinates with UVic IT to maintain office IT systems, manages office budget, and resolves issues related to space.
• Supports all administrative needs of ACET’s governance committees.
• Provides leadership and supervision to ACET’s Administration team and provides administrative expertise and support across ACET including ACET leadership.

The Administrative Manager may periodically be required to work outside of regular office hours to support ACET events, functions, and meet deadlines, and may be required to travel locally and nationally to support ACET events

Job Requirements

This position requires a level of education, training, and experience equivalent to a Bachelor’s degree in business, HR, administration, or related field plus a minimum of 5 years of relevant administrative experience in a post-secondary environment, of which at least 3 years must be in a supervisory capacity. An equivalent combination of education, training, and experience may be considered.

Knowledge, Skills, And Abilities

• Demonstrated leadership and supervisory skills with the ability to motivate and develop a team.
• Strong written, verbal and interpersonal skills for effective communication with staff, Executive, governance committees, researchers, and external partners.
• Experience in the administration of governance committees.
• High level of discretion, judgment, and professionalism when managing confidential information.
• Thorough knowledge of post-secondary administrative systems, policies, and governance structures.
• Demonstrated experience with information systems such as Banner and Banner Document Management, FAST, and SharePoint as well as advanced knowledge of Microsoft Office applications, with the ability to support and train staff using these systems.
• Comprehensive knowledge of human resources principles, systems and practices with experience in a unionized environment.
• Ability to mentor others, including students.
• Demonstrated administrative and organizational skills, including budget management.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs in a face-paced environment.
• Ability to collaborate, build and maintain positive relationships with diverse individuals and work effectively in a team environment.
• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to work independently with limited direction and supervision.

Territory Acknowledgement

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: http://www.uvic.ca/equitystatement.

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.