Administrative & Financial Assistant

University of Toronto; Toronto; On-site; CAD 75,000 - 96,000; Full time

Job summary

The University of Toronto’s Technoscience Research Unit (TRU) seeks an experienced administrative professional to provide comprehensive support in a fast-paced environment on the St. George campus in downtown Toronto.

You will handle inquiries, manage financial workflows, and assist with events, onboarding, and records in alignment with Indigenous data governance principles. Strong organization, communication, and collaboration with diverse stakeholders are essential.

Qualifications

• Advanced College Diploma (3 years) or equivalent experience.
• Minimum five years of administrative, event planning, and financial administration experience.
• Experience in Indigenous or marginalized community-based research environments.
• Experience with OCAP and Indigenous data governance.
• Experience generating financial reports and reconciling grant accounts.
• Strong calendar management and multitasking abilities.
• Excellent verbal and written communication with diverse stakeholders.

Responsibilities

• Provide comprehensive administrative support to the Indigenous-led research unit.
• Respond to inquiries from diverse stakeholders and coordinate financial processes.
• Handle reimbursements, purchase requisitions, and invoice payments with accuracy.
• Support meeting coordination, space management, onboarding, and records management.
• Maintain calendars for TRU Directors and schedule appointments, resolving conflicts.
• Assist with travel arrangements for domestic and international trips.

Skills

Administrative skills

Organizational skills

MS Office proficiency

Communication skills

Multi-tasking

Education

Advanced College Diploma (3 years) or equivalent

Tools

MS Office

Excel

PowerPoint

Outlook Calendar

Adobe Acrobat

Job description

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Date Posted: 09/30/2026
Req ID: 50348
Faculty/Division: Faculty of Arts & Science
Department: Technoscience Research Unit
Campus:St. George (Downtown Toronto)
Position Number: 00059844
Existing Vacancy: Yes

Description:

About us:

The Technoscience Research Unit (TRU) at the University of Toronto is an Indigenous-led home for critical and creative research on science, technology and environment. Led by M. Murphy and Kristen Bos, the TRUhas an internationally recognized focus on Indigenous Science and Technology Studies, Environmental Justice, Indigenous Environmental Data Justice, and community-based research. The TRU is home to multiple labs and projects, including the Environmental Data Justice Lab, with a focus on Indigenous community-based research in Canada’s Chemical Valley and the Indigenous Science and Ethical Substance Lab, which undertakes research in the areas of policy, methods, and practices concerning pollutants andenvironmental justice, and data justice. The TRU is dedicated to co-building decolonial, justice-oriented, and feminist research community and supports a diverse community of researchers, students and community researchers. The TRU is affiliated with theSchool of Environment and has a partnership with the Acceleration Consortium, and is home to the NFRF funded project All Our Chemical Relations.

Your opportunity:

Under the general direction of the Department Manager and TRU Directors, you will provide comprehensive administrative support to an Indigenous-led research unit guided by values-based research practices in a highly collaborative and fast-paced environment.

Responsibilities include serving as the first point of contact by responding to inquiries from a diverse range of stakeholders; coordinating financial processes such as expense reimbursements, debit memos, purchase requisitions and orders, invoice payments, bank deposits, timesheet administration, monitoring account and monthly statement reconciliations and ensuring compliance with the University’s Guide to Financial Management. The role also supports meeting coordination, space management, onboarding activities, and records management in accordance with Indigenous data governance principles.

Your responsibilities will include:

• Supports front line activities and acts as first point of contact for inquiries
• Proofreading and fact-checking content; Handling sensitive and/or confidential information
• Determining actionable items based on the review of applicable information
• Supports reimbursements, purchasing, financial analysis and/or reporting activities
• Determining logistical details and activities for events; arranging catering and accommodations
• Maintaining TRU Directors calendars, and scheduling appointments/activities, and resolving scheduling conflicts

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum five (5) years of relevant experience in a combination of administrative, event planning, and financial administration.
• Demonstrated experience working in an Indigenous and/or marginalized community-based research environments.
• Experience with OCAP and Indigenous data governance.
• Experience generating financial reports, monitoring and reconciling research grant accounts, and knowledge of the University’s Guide to Financial Management.
• Experience managing complex schedule/calendar for multiple stakeholders, with strong organization skills.
• Experience taking meeting minutes and disseminating information.
• Experience arranging domestic and international business trips, including making travel and hotel arrangements and preparing expense reimbursements.
• Experience with event planning and logistics support.
• Experience with maintaining information on digital platforms and websites.
• Excellent verbal and written communication, interpersonal, and service delivery, with experience supporting diverse needs in interactions with students, faculty, staff, and external stakeholders.
• Demonstrated ability to exercise a high degree of initiative, political acuity, sound judgment and sensitivity dealing with a variety of responsibilities in a high-volume environment with multiple deadlines and competing priorities.
• Strong ability to work under pressure and handle a variety of tasks such as coordinating multiple processes and dealing with a large number of accounts with accuracy and attention to detail
• Accomplished ability to multitask and demonstrated ability to meet multiple deadlines without compromising quality.
• Advanced computer skills in MS Office (e.g., Word, Outlook Calendar, Excel, and PowerPoint), Adobe Acrobat and interne

To be successful in this role you will be:

• Accountable
• Multi-tasker
• Organized
• Team player

Closing Date: 10/08/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see https://u…??

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .