Administrative Coordinator - Vancouver

EBC Inc.; Vancouver; On-site; CAD 45,000 - 75,000; Full time

Benefits offered by this job

4 weeks' annual vacation

Group insurance and DPSP

Telemedicine access

Training and development programs

Employee assistance program

Social club and wellness committee

Job summary

EBC Inc. in Vancouver is seeking an Administrative Coordinator to support daily office operations and project administration. This role focuses on organizing meetings, handling correspondence, maintaining filing systems, and ensuring efficient office workflows.

You will manage travel arrangements, process expense claims, and assist with documentation, with bilingual French/English considered an asset in our diverse team.

Qualifications

• Post secondary education in business administration or equivalent
• 1–2 years of experience in a similar role
• Strong Microsoft Office and Outlook skills
• Knowledge of the construction industry
• French and English bilingualism is an asset

Responsibilities

• Receive visitors and correspondence at the office and direct them appropriately
• Fulfill requests related to office management and administrative tasks
• Coordinate executive meetings and prepare documents/presentations
• Maintain a filing system and ensure task prioritization
• Prepare and follow up on executive expense payments
• Coordinate travel arrangements
• Perform other related duties

Skills

MS Office Suite

Outlook

Bilingual (French/English)

Education

Post Secondary Education in Business Administration or similar program

Job description

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations.

Our ability to meet deadlines and budgets, as well as our vast expertise in the field, allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM), and the Site C hydro-electric power station located near Fort St-John in British Columbia.

Due to recent growth, we are looking to add a newAdministrative Coordinatorto our team who will have the opportunity to assume important and diversified functions and responsibilities including:

• Receive visitors and correspondence at the office, directing them appropriately
  
• Fulfill requests related to office management and administrative tasks
  
• Coordinate various executive meetings, including the preparation of necessary documents and/or presentations
  
• Structure and effectively maintain a filing system
  
• Ensure the monitoring and prioritization of tasks, as well as the quality of the processes in place
  
• Prepare, record, and follow up on payments of executive expense accounts
  
• Complete correspondence requests, such as writing letters and completing various documentation
  
• Coordinate and book the necessary arrangements for travel
  
• Other duties related to this role
  

Requirements

• Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience
  
• 1-2 years of experience in a similar role, preferably in the construction industry
  
• Excellent command of Microsoft Office Suite and Outlook applications
  
• Knowledge of the construction industry
  
• Bilingualism, French and English, would be considered an asset
  
• Corporate Clothing Program
  
• 4weeks' of annualvacation
  
• Flexiblegroup insurance program uponentry
  
• Group RRSP with employer contribution to a DeferredProfit-SharingPlan (DPSP)
  
• 24-houraccess to a virtual doctor (telemedicine)
  
• Training and development programs
  
• Employee assistance program
  
• Active social club and health and wellness committee
  
• Diverse, innovative and stimulating environment
  
• A company built on values of respect, integrity and a job well done
  
• Firm recognized as one of Canada’s Best Managed Companies
  

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000–$75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.