Administrative Coordinator (TERM)

Carleton International; Ottawa; In loco; CAD 74.000 - 81.000; Tempo pieno

Descrizione del lavoro

Carleton University is seeking an Administrative Coordinator in University Advancement for a term full-time assignment. The role reports to the Director, Advancement Services and includes HR process administration, records coordination and general office support for projects and initiatives.

The ideal candidate holds a three-year diploma in office administration or equivalent with four years of related experience, and is proficient in Word, Excel, Access, Banner Advancement, FAST, Outlook,

Competenze

• Demonstrated excellence in communication and interpersonal interactions.
• Strong diplomacy with donors, alumni and volunteers.
• Proficiency with HR forms and common office systems.
• Attention to detail and solid organizational skills.

Mansioni

• Provide HR process administration and records coordination for the unit.
• Coordinate technology, facilities and general office operations.
• Support departmental special projects and initiatives.

Conoscenze

Communication

Interpersonal skills

Attention to detail

Organizational skills

Office administration

HR forms

Formazione

Three-year diploma in office administration

Four years related admin experience

Strumenti

Word

Excel

Access

Banner Advancement

FAST

Outlook

SharePoint

Teams

Descrizione del lavoro

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0176

Job Title: Administrative Coordinator

Job Type: Term Full Time

Department: University Advancement

Number of Positions: 1

Salary (with Salary Rate): 73,897.00 - 80,777.00/Year

Assignment Duration From: 01/10/2026

Assignment Duration To: 11/06/2027

Employee Group: CUPE 2424

Salary Level: 8PE

Date Position Available: 01/10/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.
Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Reporting to the Director, Advancement Services, the incumbent is responsible for administrative operation related duties in the University Advancement office. The incumbent provides human resource process administration, technology and records/facilities coordination, general office administration, and departmental support for special projects and initiatives.

Qualifications:

The incumbent must possess the following qualifications:

• Excellent communication skills and interpersonal skills.
• Diplomacy when dealing with the public, and in particular donors, alumni, and volunteers.
• Knowledge of the following: Word, Excel, Access, Banner Advancement, FAST, Outlook, SharePoint and Teams as well as HR forms.
• Knowledge of general office practices.
• Attention to detail.
• Strong organizational and administrative skills.
• Solid understanding of online systems.
• The ability to work overtime work is required.

Education and Experience:

The above is normally acquired through the completion of:

• Completion of a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or equivalent combination of education and experience.
• Four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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