Administrative Coordinator - Temporary

Baker Tilly Canada Cooperative; Guelph; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Equal opportunity employer

Accommodation available

Job summary

Baker Tilly GWD LLP is hiring an Administrative Coordinator on a temporary basis to support client delivery and internal practice workflows. The role emphasizes effective communication, document quality, and timely deliverables across intake, onboarding, service delivery, and ongoing support.

Ideal candidates have post-secondary education, at least 1 year in admin or client service, and strong organizational skills.

Qualifications

• Post-secondary education.
• Minimum 1 year in administration or client service.
• Strong written and verbal communication with professional email etiquette.
• Effective task management, prioritization and deadline adherence.
• Attention to detail, quality assurance, and file management.
• Privacy and security awareness; discretion with sensitive information.
• Collaborative and service-oriented approach with stakeholders and clients.
• Comfort with digital platforms and workflows; eager to learn modern technologies.

Responsibilities

• Assist client onboarding by identifying and resolving intake challenges.
• Communicate clearly in written and verbal formats; provide updates.
• Handle routine inquiries, escalate when necessary.
• Provide backup for reception and general admin duties; organize meetings.
• Prepare materials for meetings and support month-end billing tasks.
• Prepare client correspondence and ensure accurate, proofread documents.
• e-Filing and CRA document retrieval; manage electronic/paper files.
• Maintain internal database integrity and ensure data security.

Skills

Communication

Time management

Attention to detail

Discretion

Teamwork

Digital literacy

Education

Post-secondary education

Tools

Office 365

CaseWare

Adobe eSign

iFirm TaxPrep

iFirm Client Portal

Job description

Be part of something bigger. Build with us today - Now. For tomorrow.

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one- because the steps you take today define your tomorrow.

We are looking for an Administrative Coordinator - Temporary to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

“There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.”

Your role:

The Administrative Coordinator provides high-quality client delivery and internal practice support through effective communication, timely and accurate client deliverables, strong judgment and discretion, issue resolution, and continuous improvement. This role partners with internal stakeholders to coordinate workflows, maintain quality and compliance standards, and help enhance the client experience across the client lifecycle (intake, onboarding, service delivery, and ongoing support).

Communication & Client Service

• Support client onboarding by identifying and resolving intake challenges.
• Communicate clearly and professionally in written and verbal formats; tailor communication to the audience and provide appropriate status updates.
• Handle routine inquiries, resolve issues within scope, and escalet when necessary.

Task & Time Management

• Provide backup for reception and general admin duties as needed.
• Organize meetings and events.
• Research, collect, and distribute materials for meetings.
• Support month-end billing: time reporting, invoicing, payments, and deposits.

Document Preparation & Quality Assurance

• Prepare client correspondence including tax and financial packages.
• Independently prepare organized and accurate client deliverables and materials, ensuring all client-facing documents are thoroughly proofread and quality-checked for accuracy, proper formatting, and completion prior to distribution.
• Identify potential errors and maintain attention to detail, considering the overall context.
• e-Filing and CRA document retrieval.
• Managing electronic and paper-based files including e-signature and digital archiving
• Update master templates via CaseWare.

Data & Information Management

• Keep files organized and compliant, following naming conventions and version control.
• Maintain confidentiality and adhere to privacy and security protocols in handling information and documents.
• Maintain internal database integrity.

Professionalism & Ethics

• Uphold ethical standards and exercise sound professional judgment.
• Collaborate effectively with team members and support a positive work environment.

Technical Skills

• Expected to work effectively with firm-approved tools and platforms, which may include Office 365 applications, iFirm TaxPrep, CaseWare, Adobe eSign, and iFirm Client Portal, and to follow cybersecurity and secure data handling protocols.

What you bring to the table:

• Post-secondary education.
• Minimum 1 years of relevant experience in administration or client service environment.
• Strong written and verbal communication skills with professional email etiquette.
• Effective task management, prioritization, and deadline adherence.
• Attention to detail, quality assurance, and file management.
• Good judgment and discretion with sensitive information; privacy and security awareness.
• Collaborative and service-oriented approach with stakeholders and clients.
• Comfortable with digital platforms and workflows; eager to learn modern technologies.
• Ability to manage multiple deliverables efficiently, both autonomously and as part of a team.
• Professionalism, integrity, tact, and a positive attitude.
• Self-directed learner who takes initiative and direction.

Job Type:

• Start Date: Immediate start
• Temporary for 8 months with the possibility of an extension.
• 100% in office
• Location: Position is for the Elora office, though training will start in Guelph.

Your Schedule:

• Monday to Friday, 8:30am-5:0pm and Saturdays in April from 9:00am-1:00pm

When you join Baker Tilly, you become part of something bigger- an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.

We are committed to transparency in our hiring process. Please note the following information regarding this job posting:

Position Status: This job posting is for an existing vacancy within our organization.

Baker Tilly GWD LLP is an equal opportunity employer. We are committed to building and maintaining an inclusive work environment. We recognize the strength of diversity and encourage applications from all qualified candidates.

Accommodation is available to all applicants upon request through our recruitment and selection process.#PeopleFirst