Administrative Coordinator-SE Health Rehab

SE Health; Richmond Hill; Hybrid; CAD 25,000 - 32,000; Part time

Benefits offered by this job

Competitive benefits

Pension

Flexible pay options

Car-loan support

Housing solutions

Exclusive staff perks

Hybrid work model

Tuition support

Job summary

SE Health is seeking an energetic Administrative Coordinator for the SE Rehab Health Clinic in Richmond Hill. The role supports front desk admin duties, schedules for clinicians, client visits and billing, with potential work at the Mackenzie Health Hospital site in Richmond Hill.

The clinic offers physiotherapy, occupational therapy and orthotics services. Role is casual weekday as required with Monday–Friday 8am–7pm hours and hybrid work flexibility.

Qualifications

• Minimum of two years’ health clinic experience preferred.
• Excellent data entry skills and proficiency in MS Word, Excel and Outlook.
• Experience working with a scheduling/billing system. Knowledge in Practice Perfect is an asset.
• Superb organizational skills and the ability to handle multiple tasks.
• Self-motivated, ability to take direction and work independently.
• Excellent customer service, interpersonal and communication skills, with a demonstrated ability to work with all levels of staff.
• Experience working with clinic billing systems, including processing MVA and WSIB payments is an asset.

Responsibilities

• Provide courteous and professional reception
• Answer and appropriately manage incoming calls, providing exceptional customer service
• Assist in the coordination, scheduling of client visits and billing.
• Process client billing, including private pay, MVA and WSIB payments as needed
• Prepare reports for the MOH (Ministry of Health) and reconcile against accepted/denied visit volumes as needed
• Communication with clinic management regarding performance, client concerns/issues
• Handle ingoing/outgoing mail, including arranging for courier pick ups
• Sort, organize and distribute various documents
• Maintain and update contact directory lists
• Assist in ordering, organizing and maintaining office and therapy supplies
• Prepare accurate documentation (memos, letters, forms)
• Provide administrative support, including scheduling and billing to contracted practitioners, processing invoices and petty cash administration/replenishment

Skills

Health clinic experience

Data entry

Scheduling system

MS Word

MS Excel

Outlook

Tools

Practice Perfect

Job description

SE Health is currently seeking an energetic and collaborative Administrative Coordinator for the SE Rehab Health Clinic to support front desk administrative duties including facilitating clinician schedules, client visits and billing and other reporting requirements. Our clinic offers physiotherapy, occupational therapy, and orthotic services. Our team also supports programs at the Mackenzie Health Hospital in Richmond Hill.

Position Summary

Casual weekday as required (Monday-Friday 8am-7pm). Flexibility is needed.

Why join SE Health?

• Competitive Total Rewards So much more than a paycheque! Enjoy comprehensive benefits, pension, flexible pay options, car-loan support, housing solutions and exclusive staff perks.
• Flexibility & Belonging Thrive with hybrid work, flexible scheduling and a supportive, inclusive culture that puts people first.
• Purpose & Impact Join a national social enterprise where your voice matters. Every role helps advance health, spark innovation and strengthen communities across Canada.
• Growth That Meets Your Ambition Access tuition support, training and meaningful career pathways across a growing, future-focused organization.

Responsibilities

• Provide courteous and professional reception
• Answer and appropriately manage incoming calls, providing exceptional customer service
• Assist in the coordination, scheduling of client visits and billing.
• Process client billing, including private pay, MVA and WSIB payments as needed
• Prepare reports for the MOH (Ministry of Health) and reconcile against accepted/denied visit volumes as needed
• Communication with clinic management regarding performance, client concerns/issues
• Handle ingoing/outgoing mail, including arranging for courier pick ups
• Sort, organize and distribute various documents
• Maintain and update contact directory lists
• Assist in ordering, organizing and maintaining office and therapy supplies
• Prepare accurate documentation (memos, letters, forms, charts)
• Provide administrative support, including scheduling and billing to contracted practitioners, processing invoices and petty cash administration/replenishment

Requirements

• Minimum of two years’ health clinic experience preferred
• Excellent data entry skills and proficiency in MS Word, Excel and Outlook
• Experience working with a scheduling/billing system. Knowledge in working with Practice Perfect is an asset
• Superb organizational skills and the ability to handle multiple tasks
• Self-motivated, ability to take direction and work independently
• Excellent customer service, interpersonal and communication skills, with a demonstrated ability to work with all levels of staff
• Experience working with clinic billing systems, including processing MVA and WSIB payments is an asset

About SE Health

SE Health is a not-for-profit social enterprise advancing health with heart. With 115+ years of impact, we bring hope, happiness and exceptional care to people and communities across Canada. We lead with empathy, dignity and purpose while building a future where everyone can realize their full health and well-being potential. We’re also an inclusive, supportive workplace offering competitive compensation, strong benefits and real opportunities to grow. We’re All In Together.

Accessibility: If you require accommodations due to illness or disability, please contact Talent Acquisition at [e-mail].

AI and compensation details: We use AI to take notes during our interview. All applications and interviews are reviewed by our Talent Acquisition team.

This role is a replacement position. The hiring pay rate is $18.00 - $23.00 per hour