Administrative Coordinator – Psychiatry Programs

Department of Food Science, University of Manitoba; Winnipeg; On-site; CAD 48,000 - 66,000; Full time

Job summary

University of Manitoba's Department of Psychiatry is seeking an experienced administrative professional to support Undergraduate Education, Emergency Psychiatry, Academic Affairs, Mental Health Act, CPD, and related activities.

The role requires strong MS Office, enterprise system experience (Entrada/Epic/Concur), and the ability to coordinate complex schedules, meetings, and documentation with hospital and university staff.

Qualifications

• Formal training in a related discipline is required.
• Undergraduate degree in a relevant discipline is preferred.
• Four years of directly related experience are required.
• Experience with university enterprise systems (Entrada, Epic, Concur, VIP) is required.
• Experience with Microsoft 365 including Office, Excel, and CoPilot is required.

Responsibilities

• Provide administrative services to the Department Director of Undergraduate Education.
• Maintain filing and schedule Undergraduate Education Committee meetings; prepare minutes.
• Coordinate teaching schedules, recruit instructors, and manage room bookings.
• Prepare schedules for Med I–IV, assist with attendance tracking and reporting for teaching hours.
• Coordinate clerk rotations and manage complex rotation changes from Med I to IV.
• Act as primary resource for medical students rotating through Psychiatry and Entrada issues.

Skills

Office 365

Zoom

Interpersonal skills

Conflict resolution

Problem solving

Organizational skills

Communication

Teamwork

Attention to detail

Judgment

Education

Formal training program in related discipline

Undergraduate degree preferred

Tools

Entrada

Epic

Concur

VIP

Microsoft 365

Office

CoPilot

Job description

University of Manitoba's Department of Psychiatry is seeking an experienced administrative professional to support Undergraduate Education, Emergency Psychiatry, Academic Affairs, Mental Health Act, CPD, and related activities.

The role requires strong MS Office, enterprise system experience (Entrada/Epic/Concur), and the ability to coordinate complex schedules, meetings, and documentation with hospital and university staff.