Administrative Coordinator, Doctor of Veterinary Medicine Program

University of Guelph; Guelph; Hybrid; CAD 75,000 - 106,000; Full time

Job summary

The University of Guelph seeks an Administrative Coordinator for its Doctor of Veterinary Medicine Program. This full-time role demands a proactive individual who thrives in a fast-paced academic setting, offering administrative support to enhance the student experience and manage program logistics efficiently. Apply to be part of a dynamic team committed to fostering student success and engagement.

Qualifications

• Experience in post-secondary academic environment preferred.
• Ability to work independently and in a team.
• Administrative support experience required.

Responsibilities

• Assist with preparation of DVM schedules and monitor changes.
• Manage organizational email accounts handling requests.
• Document and maintain Standard Operating Procedures.

Skills

Proficiency with computers

Critical thinking

Problem solving

Communication skills

Client service orientation

Education

One year of community college in a business program

Tools

MS Office

Colleague

eMedley

enCampus

infoSilem

Job description

Administrative Coordinator, Doctor of Veterinary Medicine Program

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Administrative Coordinator, Doctor of Veterinary Medicine Program

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Location:

Guelph, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: OVC Administration

Requisition ID: 1415

Department: OVC-Integrated College Services

Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 06/02/2025 to 06/18/2026

Temporary Absence of the Regular Incumbent

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.

Career Opportunities (sapsf.com)

General Purpose

The Ontario Veterinary College (OVC) is Canada’s #1 veterinary school and the academic home of the Doctor of Veterinary Medicine (DVM) program at the University of Guelph. The four-year DVM program enrolls approximately 140 students each year. Over 120 faculty members, staff veterinarians, Doctor of Veterinary Science students, interns, and veterinary technicians participate in the delivery of the program.

The Administrative Coordinator, Doctor of Veterinary Medicine (ACDVM) is a dynamic and fast paced position that would be well suited to a person who is passionate about continuous improvement of the student experience and enjoys daily interactions with a variety of stakeholders. Reporting to the Senior Manager, Student Experience, the ACDVM is the first point of contact for DVM students, the ACDVM provides administrative support for both the academic and student life aspects of the DVM program. The ACDVM is one of three staff members who support the Associate Dean Students and Academic, to advance the academic, professional, and personal development of students in the DVM program.

Duties And Responsibilities

The ACDVM works within a skilled administrative team that is responsible to:

• Assist with the preparation of complex and interdependent DVM schedules that are dependent on student enrolment and information provided by rotation coordinators and instructors
• Monitor and approve changes to the Phase 4 schedules to ensure students fulfill their requirements to graduate
• Setup the automatic delivery of evaluations and forms associated with Phase 4 rotations
• Manage multiple organizational email accounts which have been set up to handle requests for support, information, documents, data etc.
• Assist with documentation and maintenance of Standard Operating Procedures for the DVM program
  
  

Requirements

• One year of community college in a business program, and related administrative support experience, or an equivalent combination of education and experience.
• Experience within a post-secondary academic environment, managing complex academic schedules is preferred.
  
  

In Addition, The Incumbent Must Be Able To Demonstrate

• Proficiency with computers, including advanced use of MS Office (Word, Excel, Access, SharePoint) software
• Previous experience scheduling (knowledge of Colleague, eMedley, enCampus, infoSilem or other student information systems is an asset)
• Ability to work independently and as part of a team.
• Excellent critical thinking, problem solving, and communication skills
• Demonstrated high performance in a client service-oriented environment and the ability to maintain professionalism, confidentiality and security when working with private student and institutional data.
  
  

All members of OVC Integrated College Services work within an environment of continuous improvement and quality service provision.

This position may be suited to a telework arrangement of 2 days remote per week, upon successful completion of the probationary period.

To apply for this position please submit a cover letter and resume that clearly demonstrates how you meet the educational, experience, and skill requirements for this position.

Employee Type: Regular

Position Number: 10206008

Classification: USW, Local 4120 Salary: Band 4

USW Local 4120 Wage Grid

• Tentative evaluation; subject to final review.
  
  

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 05/27/2025

Closing Date: 06/03/2025

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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