Executive Support Administrator ES3

Aplin; Edmonton; On-site; CAD 60,000 - 85,000; Full time

Job summary

Aplin is hiring an Executive Support Administrator for a 3-month contract in Downtown Edmonton, onsite. This role supports senior leadership in a complex public-sector environment, coordinating executive briefings, strategic reports, and sensitive correspondence.

With 6–8 years of executive support experience and strong MS Office skills, you will manage priorities, lead meetings, and build trusted relationships with senior stakeholders and government partners.

Qualifications

• 6–8 years of progressively responsible executive support or senior administrative experience.
• Experience supporting senior executives (Deputy Ministers, CEOs, Presidents, or VPs).
• Experience coordinating strategic initiatives, executive briefings, and complex priorities.
• Exceptional written communication, research, analytical, and organizational skills.
• Advanced proficiency in MS Office and document management systems.

Responsibilities

• Oversee day-to-day operations and administrative functions of the executive office.
• Provide high-level administrative and strategic support to executive leadership, managing sensitive priorities.
• Coordinate preparation of executive briefings, strategic reports, decision documents, and high-priority correspondence.
• Conduct research, analyze information, and prepare summaries and recommendations.
• Manage responses to sensitive, confidential, and time-sensitive matters with discretion.
• Lead coordination of executive meetings, strategic initiatives, and organizational projects.
• Monitor priorities, deadlines, and action items across departments.
• Establish and maintain relationships with senior stakeholders and external partners.
• Develop and improve executive office procedures, standards, and reporting processes.
• Provide guidance to administrative staff as required.

Skills

Executive support

Stakeholder mgmt

Discretion & judgment

Research & analysis

MS Office

Governance knowledge

Written communication

Tools

Microsoft Office

Job description

Executive Support Administrator (3-Month Contract)Are you an experienced executive support professional with a strong background in working alongside senior leadership? Our client is seeking an Executive Support Administrator to provide high-level administrative coordination, executive office oversight, and strategic support within a complex public-sector environment.

This is an excellent opportunity for a seasoned professional who thrives in a fast-paced environment, demonstrates exceptional judgment and discretion, and can effectively manage sensitive matters, competing priorities, and strategic organizational initiatives.

Position Details

• Location: Downtown Edmonton, AB (Onsite, Monday–Friday)
• Duration: 3-month contract
• Position: Executive Support Administrator
• Sector: Public Sector

Key Responsibilities

• Oversee the day-to-day operations and administrative functions of the executive office, ensuring efficient and effective operations.
• Provide high-level administrative and strategic support to executive leadership, managing complex, sensitive, and competing priorities.
• Coordinate the preparation of executive briefings, strategic reports, decision documents, and high-priority correspondence.
• Conduct research, analyze information, and prepare summaries and recommendations to support executive decision-making.
• Manage responses to sensitive, confidential, and time-sensitive matters, exercising sound judgment and discretion.
• Lead the coordination of executive meetings, strategic initiatives, and organizational projects.
• Monitor organizational priorities, commitments, deadlines, and action items across multiple departments.
• Establish and maintain effective relationships with senior stakeholders, external partners, and government representatives.
• Develop, implement, and improve executive office procedures, administrative standards, and reporting processes.
• Provide guidance and direction to administrative support staff, as required.

Qualifications

• Minimum of 6–8 years of progressively responsible executive support or senior administrative experience.
• Extensive experience supporting senior executives, such as Deputy Ministers, CEOs, Presidents, or Vice-Presidents.
• Demonstrated experience coordinating strategic initiatives, executive briefings, and complex organizational priorities.
• Exceptional written communication, research, analytical, and organizational skills.
• Advanced proficiency in Microsoft Office applications and document management systems.
• Strong leadership, initiative, and independent decision-making abilities.
• Proven ability to manage confidential information and exercise sound judgment and discretion.
• Previous public-sector experience and familiarity with governance structures, policies, and organizational processes are considered strong assets.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.Accommodation is available upon request throughout all stages of the recruitment process.