Administrative Coordinator - Care (Full Time)

Wing Kei; Calgary; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

Wing Kei is seeking an Administrative Coordinator - Care (Full Time) to support the Directors of Resident Experience and the administrative team. This role requires ensuring efficient scheduling, document handling, and coordinating care operations within the Calgary location.

The successful candidate will have a Business Administration Certification or equivalent, proven admin experience, and strong communication skills.

Qualifications

• Business Admin cert or equivalent is required.
• Proven experience in an administrative position.
• Adaptable, flexible with strong time-management skills.
• Ability to handle change; creative and proactive.
• Knowledge of health-care government regulations is an asset.
• Computer literacy is required.

Responsibilities

• Provide administrative and scheduling support to the Directors of Resident Experience and lead workflow.
• Supervise care administrative staff and support team to meet goals.
• Prepare reports, documents, policies, and communications for leaders and the Board.
• Assist in surveys and audits; maintain confidentiality of residents, staff and Wing Kei information.
• Arrange meetings, take minutes, and support multidisciplinary team activities.
• Translate between English and Chinese where possible; ensure smooth internal and external communications.

Skills

Time management

Adaptable

Proactive

Written and verbal communication

Interpersonal skills

Attention to detail

Education

Business Administration Certification or equivalent

Tools

Computer literacy

Job description

Administrative Coordinator - Care (Full Time)

Job Category: Health Care Careers

Requisition Number: ADMIN001059

• Posted : September 10, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Wing Kei Locations
Calgary, AB, CAN

Description

THE OPPORTUNITY

Under the direction of the Directors of Resident Experience and working within Wing Kei's mission, vision, and values, the Administrative Coordinator is a member of the administrative team who assists in developing, maintaining, planning, directing, and administering the assigned projects in accordance with the government’s policies and standards.

If you possess the passion and skills to thrive in a growing organization and believe in our organization’s vision and mission, this may be a great opportunity for you.

THE ROLE

Key Accountabilities

• Demonstrates, promotes and advocates the Wing Kei vision, mission and core values.
• Provides administrative and scheduling support to the Directors of Resident Experience and leads administrative workflow.
• Supervises, supports and empowers Care Administrative staff (purchasing, schedulers, unit admin assistants, receptionists etc.) to successfully execute responsibilities and team goals.
• Supports in providing reports, documents, policies, and communication to leaders and the Board of Directors.
• Assists in the preparation and implementation of surveys and audits.
• Supports communication, orientation to new residents/ families and ongoing dialogue to existing residents/ families.
• Maintains confidentiality in all aspects of residents, staff and Wing Kei information.
• Manages and arranges resources to support assigned projects.
• Researches and investigates information to enable strategic decision-making by others.
• Creates and organizes various documents and electronic information.
• Manages, organizes and updates relevant data.
• Provides translations between English and Chinese, both written and verbal, if possible.
• Works closely with the multi-disciplinary team and provides support if needed.
• Arranges and participates in meetings, conferences and project team activities, and takes minutes as required.
• Communicates and provides information internally and externally to assist and enable organizational operations and effective service to connecting groups.
• Performs other related duties as assigned.

THE INDIVIDUAL WHO WILL SUCCEED

• Has completed a Business Administration Certification or equivalent.
• Has prior proven experience in an administrative position.
• Is adaptable and flexible, with good time management skills.
• Is able to deal proactively with change; creative and innovative.
• Has knowledge of government legislations and relevant procedures regarding health care a definite asset.
• Computer literacy is required.
• Communicates well in writing, speaking and presenting; written communication skills are an asset.