Administrative Coordinator

Inuit Tapiriit Kanatami; Ottawa; On-site; CAD 45,000 - 65,000; Full time

Job summary

Inuit Tapiriit Kanatami seeks a Policy Administrative Coordinator to assist in policy and project activities under the direction of the Director, Policy Advancement. This role emphasizes strong organizational skills, effective communication, and the ability to prioritize tasks in a dynamic environment, supporting the goals of the policy advancement department with priority given to applicants enrolled under Inuit Nunangat Land Claims agreements.

Benefits

Group Insurance

RRSP contributions

Training allowance

Health and wellness allowance

Relocation allowance

Vacation – 3 weeks/year

Paid Christmas break

Qualifications

• Two to three years of work experience in program administration.
• Ability to speak and write in English essential, Inuktitut preferred.
• Familiarity with Inuit Treaty Organizations and community values.

Responsibilities

• Assist with preparation of documents and scheduling for the department.
• Support department projects and maintain information management system.
• Provide training to new department staff as required.

Skills

Organization

Analytical skills

Communication

Education

Post graduate diploma, degree or courses in Office Administration, Business, Project Management

Tools

Microsoft Office

MS Teams

Job description

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃᐃᓄᐃᑦᓄᓇᖓᓐᓂᓄᓇᓕᕆᓂᕐᒧᑦᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ.

ᐃᑲᔪᖅᑐᕐᐸᑦᓯᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.

Iqqanaijaaqtaarasuaqtut ilagijauqataullutik Inuit Nunanganni Nunalirinirnmut Angirutiusimajunut sivulliqpautauniaqtut iqqanaijaaqtaartitaujunnaqtunut. Ikajuqturpatsi iqqanaijaaqtaarasuaqataujusi nalunaiqsiqullusi ilagijauqataunitsinnik.

APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY.

JOB SUMMARY

Under the direction and supervision of the Director, Policy Advancement. The Policy Administrative Coordinator will assist with designated policy and project activities to ensure goals and objectives are accomplished in accordance with prescribed priorities, time limitations, and funding agreements. They will be critical to the smooth logistical, administrative and day to day functions of the policy advancement department, particularly the policy advancement management team. The incumbent will exercise independent judgement while carrying out coordination activities on specific assigned files.

KEY ACCOUNTABILITIES

• Assist with the preparation of calendars, scheduling, reports, studies, and other documents for the department.
• Consult with other ITK departments, counterparts in National and Regional Inuit Organizations and other agencies for the continued operation of policy and project initiatives.
• Provide support for department projects (i.e., documenting project plans and meeting minutes, assisting in the preparation of meeting binders, calendars, progress reports or updates as required).
• Assist Policy Advisors with general research and collection of information related to various policy portfolios.
• Assist in identifying and developing internal procedures required for implementation of departmental operations.
• Provide administrative assistance to the director’s and department i.e., manage Director’s calendar, scheduling and arranging meetings, teleconferences, conferences etc.
• Ensure documents within the ITK information management system are maintained and organized.
• Prepare reports, records, tables, and related project correspondence and documents as required.
• Maintain and update individual and corporate calendar of events.
• Provide training to new department staff as required.
• Perform other duties as assigned.

QUALIFICATIONS

• Extremely strong organization and analytical skills.
• Ability to exercise sound judgment and prioritize workload with minimal supervision.
• Effective oral and written communication skills.
• Computer skills in Microsoft Office, MS Teams, trouble shooting and Internet.
• Ability to speak and write in English is essential - Ability to speak and write Inuktitut is preferred.
• Some knowledge and understanding of Inuit Treaty Organizations and, an understanding of community needs and the traditional values in Inuit communities.

EXPERIENCE

Two to three years of work experience in program administration.

EDUCATION

Post graduate diploma, degree or courses in Office Administration, Business, Project Management, or a related field is an asset.

BENEFITS

Conditional to ITK’s Human Resources Policies, you may be eligible for:

• Group Insurance
• RRSP contributions
• Training allowance
• Health and wellness allowance
• Relocation allowance
• Vacation – starting out at 3 weeks/year.
• Paid Christmas break (usually between Xmas and New Year)

*Applicants who are a Beneficiary under a Land Claims Agreement will be given priority hiring. We encourage applicants to self-identify.

We would like to thank all applicants in advance for their interest in ITK however, only those selected for an interview will be contacted.