Administrative Coordinator (Base Administrator)

Ornge; Canada; On-site; CAD 51,843 - 61,563; Full time

Benefits offered by this job

Comprehensive Health, Dental, and Vision Benefit Plan

24/7 Employee and Family Assistance Program

Premium Defined Benefits Pension Plan enrollment

Employee Promotional Programs

Job summary

A healthcare service provider in Canada is seeking an Administrative Coordinator to provide essential support to base staff. Responsibilities include managing administrative tasks, coordinating meetings, and ensuring effective communication with teams and partners. The ideal candidate will have post-secondary education in Business Administration, at least 2 years of relevant experience, and proficiency in Microsoft Office Suite. Competitive salary and comprehensive benefits are offered.

Qualifications

• Minimum 2 years of experience in administrative coordination or operations support, ideally in healthcare or EMS.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide daily administrative support to base staff and manage administrative tasks.
• Coordinate and schedule meetings, prepare agendas, and distribute meeting minutes.
• Communicate with internal teams and external partners for operational updates.

Skills

Organizational skills

Communication skills

Attention to detail

Teamwork

Problem-solving

Education

Post-secondary education in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Administrative Coordinator – Base Administrator GTA Land Base

Position Title: Administrative Coordinator (Base-Level) – Base Administrator GTA Land Base

Department/Section: Base Management

Employment Status: Permanent Full Time

Targeted Salary Range: $51,843.75-$61,563.71

Work Mode: On-Site

Location: GTA Base, Boylen Road – travel to Peterborough as needed (see details)

Hours of Work: 37.5 hours per week

Posting Open Date: November 12, 2025

Posting Close Date: November 30, 2025

Our Mission

At Ornge, we believe that ordinary people can do extraordinary things. We connect communities with critical care across Ontario, Canada. In the air and on land, our teams deliver equity in emergency response and uplift the lives of those in our care.

Responsibilities

• daily administrative support to base staff, fostering a safe, collaborative, and professional work environment
• Coordinate and manage administrative tasks including payroll activities and inventory tracking for medications, consumables, and equipment
• Organize and schedule internal and external meetings (in-person and virtual), prepare agendas, and distribute meeting minutes
• Communicate effectively with internal teams and external partners to ensure operational updates and compliance
• Support technical and operational processes to maintain efficiency and resource utilization
• Promote Ornge’s mission and values through professional interactions and teamwork

Qualifications

• Post‑secondary education in Business Administration, Office Administration, or a related field preferred
• Minimum 2 years of experience in administrative coordination or operations support, ideally in healthcare, EMS, or a similar environment
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast‑paced setting
• Excellent written and verbal communication skills and the ability to work collaboratively across teams
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to prepare reports, correspondence, and meeting documentation with accuracy and attention to detail
• Strong interpersonal skills, tact, and diplomacy when handling sensitive issues
• Valid “G” Class Driver’s License with a satisfactory driver’s abstract

Total Rewards

• Comprehensive Health, Dental, and Vision Benefit Plan
• 24/7 Employee and Family Assistance Program
• Premium Defined Benefits Pension Plan enrollment
• Employee Promotional Programs (e.g., personal phone plans, furniture, home/car insurance, travel, fitness, attractions)

About Ornge

• Community connectors
• Equity in healthcare
• Strong convictions and proud services
• Uplifting mission, values, and services

What You Can Expect

• Competitive pay, benefits, vacation time, and more
• Commitment to diversity, inclusivity, and accessibility
• Career advancement opportunities
• Supportive culture

What We’re Looking For

• Driven by a collective desire to make a difference
• Excited by problem solving and excels at in‑the‑moment decision making
• Teamwork at the core of your work
• Ready to apply your skills in a fast‑paced environment

Application Process

• If you are ready to uplift lives, apply directly online.
• Resumes are reviewed by our team; only candidates under consideration will be contacted.
• Ornge is committed to accessible accommodations in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during the recruitment process, please email [e-mail].
• We encourage applications from candidates identifying as members of traditionally underrepresented groups (First Nations, Métis, Inuit, urban Indigenous peoples; Francophone persons; Black and racialized persons; 2SLGBTQIA+ communities; persons with disabilities).
• We communicate with candidates via email and do not incorporate AI technology in our recruitment process. Applicants should check email frequently for updates; we will assume you are no longer interested if we do not receive a response.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.