Administrative & Communications Assistant (Part-time)

InsideHigherEd; Windsor; On-site; CAD 66,000 - 86,000; Part time

Job summary

A leading educational institution is seeking a part-time Administrative & Communications Assistant to support their Business Design Initiative. The role involves logistical support for event planning and managing social media content, with a focus on fostering an inclusive environment. Candidates must possess communication and financial management skills, as well as an advanced college diploma or equivalent experience.

Qualifications

• 3 years of related administrative experience.
• Highly proficient in Microsoft Suite and social media platforms.
• Experience with website management is highly preferred.

Responsibilities

• Provide logistical support for event planning.
• Manage BDI’s social media strategy and content.
• Coordinate tasks for projects with stakeholders.

Skills

Interpersonal skills

Communication skills

Financial management skills

Social media proficiency

Education

Advanced College Diploma (3 years)

Tools

Microsoft Suite

Social media platforms

Job description

Date Posted : 06 / 06 / 2025

Faculty / Division : School of Management

Department : Joseph L. Rotman School of Management

Campus : St. George (Downtown Toronto)

Position Number : 00056015

Description : About us :

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose : to create value for business and society. We make a fundamental promise - Here’s where it changes - to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity :

Business Design is Rotman’s approach to learning and acting in innovative ways using human-centered design methods. It allows current and future leaders to learn about what both customers need and stakeholders want. Rotman’s Business Design Initiative (BDI) encompasses all design-related education and community engagement activities.

The Administrative & Communications Assistant will be responsible for providing logistical support for BDI event planning and execution, as well as the development, generation, and management of BDI’s social media strategy and content. The incumbent will support administrative functions related to the BDI including budget management, contract approvals and materials acquisition.

Your responsibilities will include :

• Determining logistical details and activities for events and / or programming
• Coordinating tasks for projects and other strategic initiatives with stakeholders.
• Creating and maintaining presence on social media / digital platforms.
• Liaising with departmental staff to support content development.
• Gathering relevant or newsworthy content, preparing images and copy for story generation.
• Editing content for brochures, newsletters, websites and / or handbooks.
• Formatting layouts and designs for publications.
• Writing routine documents and correspondence.

Essential Qualifications :

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• A minimum of 3 years of related administrative experience and communications development and management.
• Superior interpersonal and communication skills.
• Highly proficient in Microsoft Suite as well as social media platformsincluding LinkedIn, Instagram and X.
• Experience with website management is highly preferred.
• Financial management skills.

Assets (Nonessential) :

• Experience with human-centered design methods and practices.
• Marketing background.

To be successful in this role you will be :

• Motivated self-learner
• Proactive
• Resourceful

Note :

Part-time position - 50% FTE.

Closing Date : 06 / 20 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Part-Time

USW Pay Band 09 $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Administrative / Managerial

Recruiter : Diane A Hughes

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [emailprotected] .

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