Administrative co-ordinator | LMIA approved

Canada Job Bank; Richmond; On-site; CAD 37,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Disability benefits

Bonus

Job summary

Mustard seed children’s centre Inc in Richmond, BC seeks an Administrative co-ordinator to carry out comprehensive office administration, budgeting, policy enforcement, and records management. The role oversees an administrative team, coordinates scheduling, travel, and procurement, and supports reporting and governance tasks.

The successful candidate will manage daily clerical operations, uphold confidentiality, and ensure compliance with company policies and government information requests.

Qualifications

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate should have a minimum 1 to less than 7 months of working experience in similar industry.
• The candidate should have strong presentation skills.
• The selected candidate have to supervise and monitor work of other workers.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should have a professional appearance and a pleasant demeanour.
• The candidate should be energetic with a positive attitude
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision
• The candidate should tackle administrative responsibilities with care.
• The candidate should have excellent customer service skills.
• The ideal candidate will be creative and have strong problem-solving abilities.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary
• The candidate must be able to work with sensitive information.
• The candidate would be in charge of handling confidential information
• The candidate should be client focused.
• The candidate should be bondable and easily communicate
• The candidate should have a thorough Criminal record check.
• The candidate must be able to supervise 1 to 2 people
• The candidate should be proficient in Microsoft Office tools – Excel, Word, Powerpoint, Windows, Office and Outlook
• The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.
• The candidate should ready to work overtime if needed.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.

Responsibilities

• The candidate shall be accountable for carrying out the administrative activities of the establishment.
• The candidate will be in charge of enforcing policies and procedures pertaining to the release of records in the course of processing requests under government access to information and privacy legislation.
• The candidate will be in charge of supervising and coordinating office administrative procedures.
• The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate will be in charge of establishing work priorities, as well as ensuring that procedures are followed and deadlines are met.
• The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
• The candidate will be responsible for assisting in the preparation of the operating budget as well as maintaining inventory and budgetary controls.
• The candidate will be in charge of compiling data and preparing periodic and special reports, manuals, and correspondence.
• The candidate must delegate work to office support staff.
• The candidate should keep the databases in check and update them regularly.
• The candidate should be able to handle phone calls and all related correspondence.
• The candidate would be responsible in ensuring adherence to relevant company procedures and policies.
• The candidate will be required to oversee the members of the administrative team and coordinate their activities.
• The candidate should be able to provide assistance with different budgeting and bookkeeping activities.
• The candidate would be responsible in typing and proof reading forms and other documents.
• The candidate should be able to schedule and confirm appointments.
• The candidate would be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be responsible in ordering office supplies and maintain inventory.
• The candidate should provide general support to visitors.
• The candidate would be responsible for coordinating project deliverables
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate would be in charge of overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, arranging parking permits for employees, or creating important office forms
• The candidate would need to adhere to all relevant company procedures and policies
• The candidate will be required to assist in the preparation of regularly scheduled reports.
• The candidate would be in charge of arranging travel, related itineraries, and making reservations.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate would be in charge of set up and maintain manual and computerised data filing systems
• The candidate will be required to handle office correspondence independently.
• The candidate should provide general support to visitors.
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate would be in charge of submitting reports on time and preparing presentations or proposals as needed.
• The candidate would be responsible for providing back up assistance to other administrative support team members as needed

Skills

Fluent English

Strong presentation skills

Team supervision

Organized and flexible

Detail oriented

Works under pressure

Interpersonal skills

Reliable

Education

Secondary (high) school graduation certificate

Tools

Microsoft Office tools – Excel, Word, PowerPoint, Windows, Outlook

Job description

Mustard seed children’s centre Inc based in 3360 Sexsmith Rd, Richmond, BC V6X 2H8 is inviting applications from suitable candidates for the position of Administrative co-ordinator who are self-motivated and have good interpersonal skills. Our goal is to develop a stronger bond with you and your child. They will be able to develop, grow, and thrive with the guidance and nurturing provided by our environment and curriculum, much like a tiny mustard seed growing into a tree.

A tall, strong, and useful tree in life. We provide a safe, healthy, and nurturing environment in which children can develop and learn at their own pace. Our top priorities for the children are for them to be safe and joyful. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment and Full time job. The selected candidates will be required to work during the day shift. The position of Administrative co-ordinator has been approved by the LMIA.

Employer Name: Mustard seed children’s centre Inc
Position: Administrative co-ordinator
No. of vacancies: 1
Salary: $27.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: 3360 Sexsmith Rd, Richmond, BC V6X 2H8

• The candidate shall be accountable for carrying out the administrative activities of the establishment.
• The candidate will be in charge of enforcing policies and procedures pertaining to the release of records in the course of processing requests under government access to information and privacy legislation.
• The candidate will be in charge of supervising and coordinating office administrative procedures.
• The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate will be in charge of establishing work priorities, as well as ensuring that procedures are followed and deadlines are met.
• The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
• The candidate will be responsible for assisting in the preparation of the operating budget as well as maintaining inventory and budgetary controls.
• The candidate will be in charge of compiling data and preparing periodic and special reports, manuals, and correspondence.
• The candidate must delegate work to office support staff.
• The candidate should keep the databases in check and update them regularly.
• The candidate should be able to handle phone calls and all related correspondence.
• The candidate would be responsible in ensuring adherence to relevant company procedures and policies.
• The candidate will be required to oversee the members of the administrative team and coordinate their activities.
• The candidate should be able to provide assistance with different budgeting and bookkeeping activities.
• The candidate would be responsible in typing and proof reading forms and other documents.
• The candidate should be able to schedule and confirm appointments.
• The candidate would be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be responsible in ordering office supplies and maintain inventory.
• The candidate should provide general support to visitors.
• The candidate would be responsible for coordinating project deliverables
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate would be responsible for overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, arranging parking permits for employees, or creating important office forms
• The candidate would need to adhere to all relevant company procedures and policies
• The candidate will be required to assist in the preparation of regularly scheduled reports.
• The candidate would be in charge of arranging travel, related itineraries, and making reservations.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate would be in charge of set up and maintain manual and computerised data filing systems
• The candidate will be required to handle office correspondence independently.
• The candidate should provide general support to visitors.
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate would be in charge of submitting reports on time and preparing presentations or proposals as needed.
• The candidate would be responsible for providing back up assistance to other administrative support team members as needed

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate should have a minimum 1 to less than 7 months of working experience in similar industry
• The candidate should havestrong presentation skills.
• The selected candidate have to supervise and monitor work of other workers.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should have a professional appearance and a pleasant demeanour.
• The candidate should be energetic with a positive attitude
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision
• The candidate should tackle administrative responsibilities with care.
• The candidate should have excellent customer service skills.
• The ideal candidate will be creative and have strong problem-solving abilities.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary
• The candidate must be able to work with sensitive information.
• The candidate would be in charge of handling confidential information
• The candidate should be client focused.
• The candidate should be bondable and easily communicate
• The candidate should have a thorough Criminal record check.
• The candidate must be able to supervise 1 to 2 people
• The candidate should be proficient in Microsoft Office tools – Excel, Word, Powerpoint, Windows, Office and Outlook
• The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.
• The candidate should ready to work overtime if needed.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.

Work Location Information

• The candidate will be required to work in urban area.
• Health and Financial benefits would be provided to the selected candidates.
• Under Health Benefits, the selected candidates would get Disability benefits
• Under Financial Benefits, the selected candidates would get Bonus