Administrative Clerk

Metro Mon; Toronto; On-site; CAD 41,280 - 56,760; Part time

Job summary

Metro is seeking an Administrative Clerk at its Distribution Centre to provide essential administrative support for unionized staff, supervisors and management. You will ensure accurate data handling and compliance with policies and the Collective Agreement, enabling Operations to function smoothly.

Responsibilities include reporting, attendance administration, MDWP support, scheduling, file management and processing of disciplinary and termination documents.

Qualifications

• Two years college study in business or administration.
• 1-3 years work related experience.
• Good oral and written communication skills including good interpersonal skills.
• Ability to prioritize and multi-task with strict deadlines.
• Ability to problem-solve and work independently with minimal supervision.
• Strong knowledge of Microsoft Office Suite, especially Excel.

Responsibilities

• Printing EXE reports and updating productivity spreadsheets.
• Administering the DC Time and Attendance Program and supporting the Operations Team.
• Managing the Measured Day Work Program (MDWP) reports and related letters.
• Preparing disciplines and records of warnings with required signatures.
• Assisting with weekly productivity letters and document scanning.
• Updating employee data bases and ensuring proper forms and signatures.
• Handling routine duties to support the Distribution Centre operations.
• Preparing and circulating part-time and full-time work schedules, probation reports, and postings.
• Scanning documents, filing, and maintaining department files.
• Updating overtime lists and related postings and correspondence.
• Updating the Seniority list weekly.
• Preparing job postings and awards; updating posting charts.
• Producing manpower reports and call-in lists.
• Tracking Safety Shoe allowances and reconciling invoices.
• Mail sortation and distribution; annual vacation charts and memos.
• Processing termination disciplines and associated paperwork with HR-DC.

Skills

Microsoft Excel

Communication skills

Prioritization

Education

Two years college study in business/administration

Tools

Microsoft Office

Job description

Position Title: Administrative Clerk

Job Requisition ID: 48913

Banner: Metro

Employment Type: Temporary

The typical salary range for this position is $41,280.00 - $56,760.00 annually. The base salary offered will be determined based on the candidate’s job-related knowledge, skills, education, experience, and internal equity considerations.

This posting is for an existing temporary full-time vacancy ending on June 18th, 2027.

SUMMARY

The Administrative Clerk provides administrative support at the Distribution Centre for unionized employees, supervision, managers, and senior management. This position is responsible and accountable for processing information in a timely and accurate manner in compliance with Company Policies and the Collective Agreement. The Administrative Clerk ensures that Operations has the correct information and tools to support the daily functions of the Distribution Centre.

SPECIFIC RESPONSIBILITIES

• Printing of EXE reports, transfer selector hours from EXE to labour sheets for the Payroll Department and update productivity spreadsheet.
• Administration of the DC Time and Attendance Program and support to the Operations Team.
• Administration of the Measured Day Work Program (MDWP) including reports and productivity letters to support to the Operations Team. Provide supporting documentation.
• Preparation of Disciplines and Record of Warnings, including typing, distribution and scanning for shared drive, based on information received from Supervision.
• Assist with weekly preparation of Productivity Letters, scanning documents and updating spreadsheet.
• Accurate and timely update of employee data base, based on employee update forms. Ensure forms are completed properly with the necessary signatures and forward to DC Human Resources.
• Other miscellaneous duties, as determined by the Supervisor, Operations Administration that supports the operation of the Distribution Centre.
• Preparation and circulation of P.T. and F.T work schedules weekly.
• Preparation and circulation of P.T. and F.T Probation Reports weekly.
• Scanning documents to shared drive. Filing. Maintain department files.
• Updating of all overtime lists (DOL, EDOL, SHOL) including timely posting and removal; typing of overtime schedules, preparation of temporary and permanent postings, charts and preparation of update forms, preparation of registered letters, processing of termination forms and other duties as required.
• Update FT Seniority list weekly, post quarterly.
• Prepare Permanent and Temporary Job Postings and Awards Weekly. Update Temporary Posting Chart.
• Manpower Report weekly
• Update Call-In List
• Safety Shoe Allowance tracking, update provider monthly with new list and reconcile invoices.
• Sortation & distribution of mail.
• Vacation Charts prepared annually, 1st poll, 2nd poll, audited, posted. Post communication memos.
• Processing of termination disciplines and registered letters including tracking, use templates and ensure supporting documentation is attached to termination form, obtain signatures, forward to HR-DC for processing. Receive a list of names and process.
• Other duties as required
• Learn & apply Collective Bargaining Agreement knowledge and meet timelines as defined.

QUALIFICATIONS

• College study (2 years) in business or administration.
• 1-3 years work related experience.
• Good oral and written communication skills including good interpersonal skills.
• Ability to prioritize and multi-task, as the incumbent must adhere to strict deadlines with consistent interruptions.
• Ability to problem-solve and work independently with minimal or no supervision.
• Strong knowledge of Microsoft Office Suite, especially Excel

RELATIONSHIPS

• Distribution Centre Departments (Operations, Human Resources, Health & Safety, Finance and Labour Relations)
• Customers – Union employees

INCLUSION

METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values, respects and relies on the diversity of backgrounds, experiences, and points of view because it allows us to innovate, make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

Please note that we will only contact those whose applications are selected.

We respectfully request that agencies do not contact us or send us unsolicited applications.