Administrative Clerk

Metro Inc.; Toronto; On-site; CAD 41,280 - 56,760; Full time

Job summary

Metro in Toronto is seeking an Administrative Clerk to provide essential administrative support at the Distribution Centre for unionized staff and senior management. The role ensures timely and accurate processing of information in line with company policies and the collective agreement.

Responsibilities include payroll-related reporting, attendance administration, disciplinary documentation, data maintenance, and schedule coordination.

Qualifications

• College study (2 years) in business or administration.
• 1-3 years work related experience.
• Good oral and written communication skills including good interpersonal skills.
• Ability to prioritize and multi-task, as the incumbent must adhere to strict deadlines with consistent interruptions.
• Ability to problem-solve and work independently with minimal or no supervision.
• Strong knowledge of Microsoft Office Suite, especially Excel

Responsibilities

• Printing of EXE reports, transfer selector hours from EXE to labour sheets for the Payroll Department and update productivity spreadsheet.
• Administration of the DC Time and Attendance Program and support to the Operations Team.
• Administration of the Measured Day Work Program (MDWP) including reports and productivity letters to support to the Operations Team. Provide supporting documentation.
• Preparation of Disciplines and Record of Warnings, including typing, distribution and scanning for shared drive, based on information received from Supervision.
• Assist with weekly preparation of Productivity Letters, scanning documents and updating spreadsheet.
• Accurate and timely update of employee data base, based on employee update forms. Ensure forms are completed properly with the necessary signatures and forward to DC Human Resources.
• Other miscellaneous duties, as determined by the Supervisor, Operations Administration that supports the operation of the Distribution Centre.
• Preparation and circulation of P.T. and F.T work schedules weekly.
• Preparation and circulation of P.T. and F.T Probation Reports weekly.
• Scanning documents to shared drive. Filing. Maintain department files.
• Updating of all overtime lists (DOL, EDOL, SHOL) including timely posting and removal; typing of overtime schedules, preparation of temporary and permanent postings, charts and preparation of update forms, preparation of registered letters, processing of termination forms and other duties as required.
• Update FT Seniority list weekly, post quarterly.
• Prepare Permanent and Temporary Job Postings and Awards Weekly. Update Temporary Posting Chart.
• Manpower Report weekly
• Update Call-In List
• Safety Shoe Allowance tracking, update provider monthly with new list and reconcile invoices.
• Sortation & distribution of mail.
• Vacation Charts prepared annually, 1st poll, 2nd poll, audited, posted. Post communication memos.
• Processing of termination disciplines and registered letters including tracking, use templates and ensure supporting documentation is attached to termination form, obtain signatures, forward to HR-DC for processing. Receive a list of names and process.
• Other duties as required
• Learn & apply Collective Bargaining Agreement knowledge and meet timelines as defined.

Skills

Communication skills

Interpersonal skills

Multi-tasking

Problem solving

Independent work

Education

College study (2 years) in business or administration

Tools

Excel

Job description

Position Details

Position Title: Administrative Clerk

Job Requisition ID: 48913

Banner: Metro

Employment Type: Temporary

The typical salary range for this position is $41 280.00 - $56 760.00 annually. The base salary offered will be determined based on the candidate’s job-related knowledge, skills, education, experience, and internal equity considerations.

This posting is for an existing temporary full-time vacancy ending on June 18th, 2027.

Summary

The Administrative Clerk provides administrative support at the Distribution Centre for unionized employees, supervision, managers, and senior management. This position is responsible and accountable for processing information in a timely and accurate manner in compliance with Company Policies and the Collective Agreement. The Administrative Clerk ensures that Operations has the correct information and tools to support the daily functions of the Distribution Centre.

Specific Responsibilities

• Printing of EXE reports, transfer selector hours from EXE to labour sheets for the Payroll Department and update productivity spreadsheet.
• Administration of the DC Time and Attendance Program and support to the Operations Team.
• Administration of the Measured Day Work Program (MDWP) including reports and productivity letters to support to the Operations Team. Provide supporting documentation.
• Preparation of Disciplines and Record of Warnings, including typing, distribution and scanning for shared drive, based on information received from Supervision.
• Assist with weekly preparation of Productivity Letters, scanning documents and updating spreadsheet.
• Accurate and timely update of employee data base, based on employee update forms. Ensure forms are completed properly with the necessary signatures and forward to DC Human Resources.
• Other miscellaneous duties, as determined by the Supervisor, Operations Administration that supports the operation of the Distribution Centre.
• Preparation and circulation of P.T. and F.T work schedules weekly.
• Preparation and circulation of P.T. and F.T Probation Reports weekly.
• Scanning documents to shared drive. Filing. Maintain department files.
• Updating of all overtime lists (DOL, EDOL, SHOL) including timely posting and removal; typing of overtime schedules, preparation of temporary and permanent postings, charts and preparation of update forms, preparation of registered letters, processing of termination forms and other duties as required.
• Update FT Seniority list weekly, post quarterly.
• Prepare Permanent and Temporary Job Postings and Awards Weekly. Update Temporary Posting Chart.
• Manpower Report weekly
• Update Call-In List
• Safety Shoe Allowance tracking, update provider monthly with new list and reconcile invoices.
• Sortation & distribution of mail.
• Vacation Charts prepared annually, 1st poll, 2nd poll, audited, posted. Post communication memos.
• Processing of termination disciplines and registered letters including tracking, use templates and ensure supporting documentation is attached to termination form, obtain signatures, forward to HR-DC for processing. Receive a list of names and process.
• Other duties as required
• Learn & apply Collective Bargaining Agreement knowledge and meet timelines as defined.

Qualifications

• College study (2 years) in business or administration.
• 1-3 years work related experience.
• Good oral and written communication skills including good interpersonal skills.
• Ability to prioritize and multi-task, as the incumbent must adhere to strict deadlines with consistent interruptions.
• Ability to problem-solve and work independently with minimal or no supervision.
• Strong knowledge of Microsoft Office Suite, especially Excel

Relationships

• Distribution Centre Departments (Operations, Human Resources, Health & Safety, Finance and Labour Relations)
• Customers – Union employees

Role Flexibility

The responsibilities and relationships assigned to this role may change as necessary to achieve Metro's business objectives.

Disclosure on Use of Artificial Intelligence in Recruitment

At METRO, we are committed to transparency and fairness in our hiring practices. In compliance with Ontario's Employment Standards Act (Bill 149), we disclose that METRO and certain third-party job boards we use incorporate artificial intelligence (AI) technology to assist in screening, assessing, or selecting applicants for positions. The use of AI helps us efficiently review the large volume of applications we receive, ensuring that every candidate's profile is considered promptly and consistently. This technology supports our goal of providing an equitable and streamlined recruitment experience for all applicants. While AI tools support our recruitment procedures, all decisions throughout the process are made exclusively by METRO's Talent Acquisition team or METRO employees. At no stage does AI determine recruitment outcomes.

Inclusive Work Environment

METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values, respects and relies on the diversity of backgrounds, experiences, and points of view because it allows us to innovate, make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

Accommodation Request

We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

Selection Process

Please note that we will only contact those whose applications are selected.

Agency Request

We respectfully request that agencies do not contact us or send us unsolicited applications.