Administrative Associate — Office & Facilities Specialist

Western Financial Group; Winnipeg; On-site; CAD 36,000 - 45,000; Full time

Benefits offered by this job

Wellness days

Vacation time

Savings programs

Employer-paid group benefits

Job summary

Western Financial Group in Winnipeg, MB is seeking an Administrative Associate to support daily operations and office workflows. You will answer calls, route mail, prepare meetings, and manage office supplies.

You will coordinate the Print Portal, maintain equipment, assist with license renewals, OH&S activities, and monitor access security. The role offers 37.5 hours per week with a starting salary between CAD 36,000 and 45,000.

Qualifications

• Proven administrative experience.
• Superior multi-tasking with strong attention to detail.
• Proven history of professional communication, both written and verbal.
• Customer service focused and ability to plan, prioritize, and schedule effectively.
• Working knowledge of Microsoft Office programs.

Responsibilities

• Administrative support including answering and routing incoming telephone calls; processing mail, courier; meeting preparation and arrangements; ordering and maintaining office supplies; and maintaining general office equipment.
• Managing and maintaining Western’s Print Portal (vendor management, user access and trouble support, document management).
• Maintaining office equipment for all branches and regional and head offices.
• Providing support for lease renewals certificates of insurance and business license renewals including database maintenance.
• Providing administrative support for various Facility and Office Services maintenance schedules.
• Assisting as required in Occupational Health and Safety (“OH&S”), inspections, assessments and fire drills.
• Managing and maintaining employee access security cards and parking passes under prescribed procedures, monitoring visitor logbook and issuance of visitor badges.
• Reviewing, processing and reconciling orders and invoices in adherence to financial control procedures; including investigating and resolving discrepancies and other issues.

Skills

Administrative capacity

Multi-tasking

Professional communication

Customer service

Microsoft Office

Tools

Microsoft Office

Job description

Western Financial Group in Winnipeg, MB is seeking an Administrative Associate to support daily operations and office workflows. You will answer calls, route mail, prepare meetings, and manage office supplies.

You will coordinate the Print Portal, maintain equipment, assist with license renewals, OH&S activities, and monitor access security. The role offers 37.5 hours per week with a starting salary between CAD 36,000 and 45,000.