Administrative Assistant to VP, People & Culture

TransAlta Corporation; Calgary; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Annual and long-term incentives

Company-matching pension plan

Flexible health benefits for you and/3

Job summary

TransAlta is seeking an Administrative Assistant to support the VP of People & Culture on a 12-month maternity leave coverage, based at our Head Office in Downtown Calgary. The role is full-time with hybrid work arrangement, blending in-office and remote tasks, and demands strong discretion and organizational skills.

You will coordinate calendars, prepare materials, manage events, and assist with HR projects while liaising with executives and stakeholders to keep priorities aligned in a

Qualifications

• Minimum 5 years of administrative assistant experience in an executive support role.
• Experience supporting a Human Resources team is desirable.
• Well-developed organizational skills and the ability to manage multiple demands.
• Self-motivated with teamwork and strong communication.

Responsibilities

• Provide administrative support to the VP of People & Culture and HR leadership team.
• Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person events.
• Prepare presentations, reports, and meeting materials.
• Coordinate team events, engagement activities, and travel.
• Support HR projects and department-wide programs.
• Coordinate invoices, expense reporting, and other admin processes.
• Liaise with stakeholders to ensure requests are completed efficiently.
• Identify opportunities to improve processes and team effectiveness.

Skills

Executive support

Calendar management

Stakeholder communication

Multitasking under deadlines

Education

Business Office Administration certificate/diploma

Tools

Word

Excel

PowerPoint

Outlook

SharePoint

SAP

Job description

Location: Calgary, AB, CA

Company: TransAlta

Job Type: Full time - Salaried

Work Arrangement: Hybrid

Administrative Assistant to VP, People & Culture

WHO WE ARE

Our Power, Your Possibilities

At TransAlta, we don't justgenerate electricity-we generate opportunity. As one of Canada’s largest publicly traded power generators, we’ve been powering communities for over 100 years across Canada, the U.S., and Australia. Our diverse energy portfolio and passionate team are driving the transition to a cleaner, more sustainable future.

We believe in the power of purpose, the strength of collaboration, and the value of continuous learning. If you're ready to make a real impact in a dynamic industry, you bring the energy - we'll provide the platform.

TransAlta is looking for an organized and proactive highly skilled Administrative Assistant to support our VP of People & Culture on a 12-month temporary basis (maternity leave coverage).

In this role, you'll act as a trusted partner to a senior leader, helping keep priorities aligned and days running smoothly. This is a trusted partner role for someone who thrives in a fast-paced environment and brings strong judgement, organization, and discretion to everything they do.

This is a full-time, 12-month temporary position based out of our Head Office in Downtown Calgary.

A DAY IN THE LIFE

• Provide administrative support to the Vice President, People & Culture and the broader HR leadership team
• Manage calendars, schedule meetings, and coordinate logistics for both virtual and in-person events
• Prepare presentations, reports, correspondence, and meeting materials
• Coordinate team events, and employee engagement activities and travel
• Support HR projects, initiatives, and department-wide programs
• Coordinate invoices, expense reporting, and other administrative processes
• Liaise with internal and external stakeholders to ensure requests and activities are completed efficiently
• Help identify opportunities to improve processes and support team effectiveness

ABOUT YOU

• Business Office Administration Certificate, Diploma, or similar
• Minimum 5 years of administrative assistant experience in an executive support role
• Experience supporting a Human Resources team is desirable
• Well-developed organizational skills, and the ability to manage multiple demands and work within tight deadlines
• Self-motivated with the ability to work with others effectively in a team
• Exceptional organisation and communication skills
• Ability to thrive independently while collaborating in a proactive, high-energy environment
• Comfortable engaging with stakeholders at all levels, from employees to executives
• Tech-savvy and adaptable with sold skills in Microsoft Office - Word, Excel, Power Point, Outlook, SharePoint, SAP and calendar management
• Strong ability to assess organisational needs, understand the history of the organization and adapt to and manage change

THE PERKS

• Annual and long-term incentives available for select roles
• Company-matching pension plan
• Flexible health benefits for you and your family

At TransAlta, we're driven by a Culture of Results, Learning, and Purpose. We prioritize psychological safety, wellbeing, inclusion, and belonging - creating a space where everyone can thrive. We believe that diverse perspectives drive innovation and progress, and we're committed to building a workplace where you can be your authentic self.

Ready to Power Up With Us?

WHAT TO EXPECT

The successful candidate may be required to complete background checks appropriate to the role and may include criminal record, education and employment verification or credit checks. 'Safety sensitive positions' will be required to complete pre-employment testing.

Due to the high volume of applications we receive, only those progressing will be contacted.