Administrative Assistant to the Superintendent

The Catholic Independent Schools of Nelson Diocese; Kelowna; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established educational institution in the picturesque Okanagan region is seeking a dedicated Administrative Assistant to support the Superintendent of Schools. This role offers a unique opportunity to contribute to the effective operation of the Catholic Independent Schools, ensuring compliance with educational policies and fostering collaboration among various stakeholders. Ideal candidates will possess strong organizational and communication skills, with a commitment to Catholic education. Join a vibrant community where your efforts will directly impact the educational experience of over 1300 students. This position allows for flexibility, aligning with the school year and offering potential time off during holidays.

Qualifications

• Experience in multitasking and managing deadlines.
• Strong command of English for writing and editing.

Responsibilities

• Provide comprehensive administrative support to the Superintendent.
• Liaise with school and parish communities professionally.

Skills

Multitasking

Communication Skills

Microsoft Office

Organizational Skills

Resourcefulness

Confidentiality

Education

Post-secondary education

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Publisher

Job description

Catholic Independent Schools of

Nelson Diocese

The schools of the Nelson Diocese are situated in the beautiful Okanagan and Kootenay regions in British Columbia, Canada. Currently, there are six elementary schools and one high school serving over 1300 students. Elementary schools are located in Cranbrook, Nelson, Trail, Penticton, Kelowna, and West Kelowna, with a regional high school for grades 8-12 in Kelowna.

We Are Currently Seeking Applications For

Administrative Assistant to the Superintendent of Catholic Independent Schools of Nelson Diocese (CISND)

Location: Kelowna, BC

The Catholic Independent Schools of Nelson Diocese (CISND) is looking for an exceptional individual to fill the position of Administrative Assistant, starting immediately.

This full- to part-time role supports the Superintendent of Schools working in the Kelowna Catholic Pastoral Centre. The incumbent will provide comprehensive administrative support, liaise courteously and efficiently with school and parish communities, and uphold professionalism and confidentiality. The work schedule aligns with the school year, with potential time off during Christmas, Spring Break, and some summer months.

The Administrative Assistant will support the Superintendent of CISND schools, ensuring effective operation of CISND policies, procedures, and regulations, as well as compliance with the Ministry of Education for Independent Schools in British Columbia. The role involves collaboration with the Superintendent, CISND Board of Directors, Pastors, Principals, and local school administrations to achieve these goals.

Preference will be given to candidates with the following qualifications and skills:

• Active participation in a Catholic parish community
• Commitment to Catholic education and faith formation
• Experience in multitasking, working independently, managing deadlines, and completing tasks accurately
• Excellent communication and interpersonal skills, with experience liaising with diverse groups
• Strong command of English: writing, editing, proofreading
• Proficiency in Microsoft Office (Word, Excel, Outlook, Publisher) and online content management
• Organizational skills for managing files, office supplies, travel arrangements, minute-taking, contract administration, and event support
• Resourcefulness in handling inquiries
• High initiative, adaptability, good judgment, and confidentiality

Please submit your cover letter, resumé, three professional references, a reference from your pastor (if available), copies of post-secondary transcripts or certificates, and your most recent job evaluation report (if available).

Please note: All employees must complete Safe Environment training, provide a current CRC, and proof of work eligibility in Canada.

Electronic submissions only. CISND appreciates all applicants; only those selected for an interview will be contacted.