Administrative Assistant to Quality Improvement, Safety and Patient Relations Director

Nova Scotia Health Authority; Springhill; On-site; CAD 55,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Travel insurance

Pension plan

Job summary

Nova Scotia Health Authority in Aberdeen Hospital is seeking an Administrative Assistant to support the Quality Improvement, Safety & Patient Relations portfolio and the Director’s office. The role coordinates administrative activities, liaises across directors, managers and staff, and ensures efficient information management and meeting logistics.

Candidates should have a post-secondary diploma, strong communication, typing speed, and experience in a hospital setting; bilingual French

Qualifications

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program.
• Medical terminology is an asset
• The Administrative Assistant requires a minimum of 2 years’ administrative experience.
• Experience working in a hospital or health-related environment is preferred.
• Excellent communication skills, interpersonal relationships with all levels of staff, prioritizing and organizational skills.
• Demonstrate competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
• Proficiency in typing accuracy and speed is essential
• Competencies in other languages an asset, French preferred

Responsibilities

• Provides confidential comprehensive administrative support to the Quality Improvement, Safety & Patient Relations portfolio and Director’s office.
• Coordinates all administrative activities and acts as liaison between directors, managers and staff.
• Facilitates communication, information management and retrieval, and meetings across Nova Scotia health.
• Provides back-up support to Administrative Assistants in the portfolio as required.

Education

Post-Secondary diploma in office administration or secretarial program

Tools

Microsoft Office

Job description

Administrative Assistant to Quality Improvement, Safety and Patient Relations Director

Req ID: 220842
Location: NorthernZone,Aberdeen Hospital
Department: QISR Quality NZ
Type of Employment: PermanentHourly FT(100%) x 1
Management/Non UnionPosition
Posting Closing Date: 30-Sep-26

About the Opportunity

The Administrative Assistant is responsible for effectively providing confidential comprehensive administrative support to the Quality Improvement, Safety & Patient Relations portfolio and the Director’s and his/her manager’s offices. The position coordinates all administrative activities, acts as liaison between the various directors, managers and staff, facilitating communication, information management and retrieval, and meetings across Nova Scotia health. This position provides additional support to individuals, committees or working groups as assigned. This position works closely with the Administrative Assistants in the Quality Improvement, Safety & Patient Relations portfolio, providing back up as required and supporting the portfolio team as required.

About You

• Post-Secondary diploma in a recognized office administration, business administration or secretarial
  program
• Medical terminology is an asset
• The Administrative Assistant requires a minimum of 2 years’ administrative experience.
• Experience working in a hospital or health-related environment is preferred.
• Excellent communication skills, interpersonal relationships with all levels of staff, prioritizing and
  organizational skills.
• Demonstrate competencies requiring advanced skills and abilities in all facets of modern office
  practices and technology and with information and meeting technologies.
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of
  information.
• Proficiency in typing accuracy and speed is essential
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent full-time position; 37.5 hours biweekly

Compensation and Benefits

Pay Scale Type: Non-Union
Band: 02
Hourly Rate: $28.46 - $34.86
Annual Salary: $55,497 - $67,977
Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.

What you'll love about Nova Scotia Health

Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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