Administrative Assistant to Director, MHA

IWK Health; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

IWK Health is seeking an Administrative Assistant for the Mental Health and Addictions Program. This role involves providing administrative support, managing operations, and ensuring effective communication with senior leadership. Ideal candidates will have solid administrative experience, strong organizational skills, and proficiency in MS Office tools.

Qualifications

• Three years of administrative experience supporting senior management.
• Ability to manage daily operations and act as primary contact.
• Proficient in MS Office tools.

Responsibilities

• Provide administrative support to the Director of Mental Health and Addictions.
• Handle complex and confidential assignments effectively.
• Streamline workflows and manage operations.

Skills

Communication

Organizational Skills

Discretion

Confidentiality

Adaptability

Time Management

Education

University-level Business Administration or recognized office administration program

Tools

MS Word

Excel

PowerPoint

SharePoint

Outlook

SAP

Job description

Click here to apply as an internal applicant.

Company: IWK Health

Req ID: 204486

Department/Program: Mental Health And Addictions

Location: Halifax

Type of Employment: Permanent Hourly FT (100% FTE) x 1 position

Start Date: July 2025

Union Status: Non-union, Management/Non Union Bargaining Unit

Compensation: $24.2589 - $30.3236 /hour

Closing Date: June 27, 2025 (Applications accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. We focus on training and mentorship opportunities, recognize talent, and celebrate successes. Our facilities are modern, and we support flexible work arrangements, including virtual work from home.

We are committed to promoting an anti-racist environment and calling out discrimination. Located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people, we acknowledge the diverse communities we serve, including First Nation, African Nova Scotian, Indigenous, Black/African Nova Scotians, Persons of Color, Immigrants, Persons with Disabilities, and 2SLGBTQIA+ individuals. We aim to build a workforce that reflects our community’s diversity and encourage all qualified persons to apply.

The Opportunity

The Administrative Assistant supports a Director within the Mental Health and Addictions Program, providing administrative support and assisting other Directors and senior leaders as needed. Responsibilities include managing daily operations, acting as the primary contact, handling complex and confidential assignments, and streamlining workflows. The role requires autonomy, professionalism, sound judgment, organizational skills, and excellent communication.

Hours of Work

Monday to Friday, 8 am - 4 pm, with some early mornings and evenings required for flexibility.

Your Qualifications

• University-level Business Administration or recognized office administration program required.
• Minimum of three (3) years of administrative experience supporting senior management required.
• Proficiency in MS Word, Excel, PowerPoint, SharePoint, Outlook required.
• Ability to act decisively, exercise initiative, and adapt to changing needs required.
• Knowledge of SAP and Meeting Planner preferred.
• Ability to work independently with minimal supervision required.
• Effective in high-stress environments with multiple deadlines required.
• Discretion, judgment, professionalism, and confidentiality essential.
• Strong organizational, time management, and communication skills required.

Thank you for your interest. We will contact only those selected for interviews or assessments. Applicants may request accommodations during assessments. Successful applicants will undergo background checks and credential verification. Internal applicants should apply through the internal careers page to be recognized as internal candidates.