Administrative Assistant

Halifax Water; Halifax; On-site; CAD 51,000 - 65,000; Full time

Job summary

Halifax Water is hiring two Administrative Assistant Is for the Engineering & Capital Infrastructure and the Environment Health & Safety Departments. The role involves providing expert support to directors, managing detailed schedules, and ensuring compliance with organizational goals as part of a dedicated team.

Benefits

Competitive benefits package

Career & professional development opportunities

Pension plan

Diversity, equity, and inclusion initiatives

Qualifications

• Five years of related experience in senior administrative support.
• High degree of professionalism and confidentiality.

Responsibilities

• Provide comprehensive support to the Director and team.
• Coordinate departmental initiatives and manage schedules.

Skills

Organizational skills

Communication

Attention to detail

Proficiency with Microsoft Office 365

Relationship building

Adaptability

Education

Related Business Diploma

Tools

Microsoft Office 365

Enterprise Resource Planning (ERP)

Job description

Halifax Water is currently hiring for the job of two (2) Administrative Assistant Is . These regular opportunities are in the Engineering & Capital Infrastructure Department and in the Environment Health & Safety Department and both have full time hours .

What the Engineering & Capital Infrastructure Department does :

• Responsible for asset management and capital planning infrastructure planning capital project delivery strategic projects and energy efficiency and business development. The department dvelops and implements short and longterm capital strategic plans ensuring regulatory compliance and fostering process improvement.
• Responsiblfor planning management and delivery of water wastewater and stormwater infrastructure projects ensuring alignment with Halifax Waters longterm plans.

What the Environment Health & Safety Department does :

• Ensures Halifax Water complies with regulations set forth by Nova Scotia Environment and Climate Change the Department of Fisheries and Oceans Environment and Climate Change Canada and The Nova Scotia Department of Labour and Advanced Education.
• Ensures our customers comply with our Rules and Regulations
• Responsible for drinking water quality watershed management safety and security emergency management and risk management.

As an Administrative Assistant I you will :

• Provide comprehensive support to the respective Director and Department by understanding the responsibilities priorities relationships and schedule of the Director and their teams.
• Have success in the role through proactive communication organizational skills relationship building attention to detail and adaptability to changing priorities.
• Review Director and Departmental deadlines gather necessary background information for meetings and deliverables and ensure adequate preparation and review time.
• Coordinate and track key Department initiatives such as data management systems key performance indicators (KPI) forecasting business planning expenses and budgeting.

To do this job you need to have :

• A related Business Diploma from a recognized educational institute (a combination of equivalent education and related experience may be considered).
• Five years of related experience.
• Senior administrative support experience and demonstrated proficiency.
• Demonstrated knowledge and proficiency with Microsoft Office 365 applications (including Word Excel PowerPoint Outlook Project Teams Planner and Copilot).
• Enterprise Resource Planning (ERP) knowledge.
• Organizational skills and the ability to efficiency manage schedules meetings and documentation to ensure effective operations.
• A high degree of professionalism and confidentiality in handling sensitive information.

This job is a nonunion position. The job description and benefits to working at Halifax Water can be viewed on the Halifax Water website ( Work for Halifax Water Halifax Water).

Halifax Water Is An Equal Opportunity Employer. This means :

• Our goal is to be a diverse workplace which is representative of the community we serve at all job levels. We believe a diverse workforce positively contributes to our success and the success of our community.
• We encourage applications from qualified African Nova Scotians LGBTQ community racially visible persons women in nontraditional positions persons with disabilities and Indigenous persons. You are encouraged to selfidentify in the cover letter.

Application Deadline is 4 : 30 pm on May 16 2025.

Thank you for applying for a job with us. We will contact you only if we choose you for an interview.

If offered the job :

• You will need to successfully pass a background check.

Look for yourself

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A little bit about us

As Atlantic Canadas Largest Water Utility our purpose is to supply and safeguard sustainable highquality water services.

Everything we do at Halifax Water is tied to our purpose. With employees who are dedicated to supplying highquality services for water wastewater and stormwater through a One Team One Water attitude we can meet the challenges of a growing population aging infrastructure and increasing regulatory compliance.

Halifax Water employees strive to be stewards of our environment and are fueled by a passion to serve our communities. Employee commitment and dedication of service mean a great deal to our customers stakeholders and to Halifax Water.

As an employee Halifax Water is proud to offer you :

• Pension & Benefits : We invest in our employees. As a member of our team you will have access to a competitive benefits package including health insurance retirement plans longterm disability paid holidays vacation sick leave fitness incentives and much more. Learn more about the benefits of working at Halifax Water on our website;
• Diversity Equity and Inclusion : We continually foster a more diverse workforce representative of our communities at all job levels. We know that a diverse workforce positively contributes to our success and the success of our community.
• Career & Professional Development : We encourage job development opportunities for all employees including onthejob training tuition assistance eLearning courses classroombased training and more.

We are committed to providing a safe and hazardfree work environment. Our employees health and wellbeing are a top priority and we promote a safetyfirst culture to provide daily healthy safe sustainable and reliable services. We take this responsibility seriously and feel immense pride in reaching beyond industry service standards.

As a public service utility operating critical infrastructure on behalf of our customers our employees are trained in Emergency Measures Operations (EMO) and Incident Command System (ICS). This type of training allows Halifax Water to respond to all emergencies from simple water main breaks to keeping customer water flowing (water wastewater and stormwater) through Hurricanes and other major natural events.

To learn more about What We Do visit Halifax Water .

Unfortunately this company does not accept applications from outside of Canada.

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 51389 - 64236

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