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administrative assistant

H&G Immigration Consulting

Dartmouth

On-site

CAD 40,000 - 50,000

Full time

29 days ago

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Job summary

A leading company in legal services is seeking an Administrative Assistant to support their operational needs in Dartmouth, Nova Scotia. This entry-level position requires strong organisational and communication skills, along with proficiency in office software. You will coordinate meetings, maintain records, and assist the team. This role offers a full-time schedule and benefits including paid training and free parking.

Benefits

Free parking available
Learning/training paid by employer
Paid time off (volunteering or personal days)

Qualifications

  • 1-2 years experience in an administrative role.
  • Needs strong communication and organisational skills.
  • Ability to manage multiple tasks efficiently.

Responsibilities

  • Coordinate meetings and seminars effectively.
  • Manage data and maintain filing systems.
  • Handle incoming communication and schedules.

Skills

Organisational skills
Communication
Attention to detail
Time management
Computer skills
Problem solving

Education

College certificate or diploma (1-2 years)

Tools

MS Office
Google Docs
Quick Books

Job description

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Overview

Languages

English

Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Work with the marketing department to understand and communicate marketing messages to the field

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS PowerPoint
  • MS Word
  • Electronic scheduler
  • Business diagram software
  • MS Office
  • Quick Books

Technical terminology

  • Legal

Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Statistics
  • Charts, tables, graphs and diagrams

Additional information

Work conditions and physical capabilities

  • Repetitive tasks

Benefits

Other benefits

  • Free parking available
  • Learning/training paid by employer
  • Paid time off (volunteering or personal days)

Seniority level
  • Seniority level
    Entry level
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Administrative
  • Industries
    Legal Services

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