Administrative Assistant, Terminal Maintenance

BC Ferries; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

BC Ferries is seeking a highly motivated Administrative Assistant for a casual role at Horseshoe Bay Terminal. The ideal candidate will have 3-5 years of administrative experience, preferably in a maintenance or construction environment, and will support various administrative functions for the maintenance department. Candidates must possess strong organizational skills and will be responsible for managing schedules, data entry, and supporting operational needs.

Qualifications

• 3-5 years of administrative experience in a maintenance or construction office.
• Relevant training and experience in a fast-paced industrial environment.
• Valid driver's licence required.

Responsibilities

• Perform administrative support to the maintenance department.
• Manage scheduling, phone support, and procurement transactions.
• Assist staff with payroll queries and travel arrangements.

Skills

Data entry

Scheduling

Communication

Education

Certificate or diploma in office administration

Tools

CMMS System (Maximo)

Job description

Job Description

ADMINISTRATIVE ASSISTANT, TERMINAL MAINTENANCE

Horseshoe Bay

Casual

We are seeking a highly motivated, experienced and qualified Administrative Assistant to fill a casual position at Horseshoe Bay Terminal.

This position performs administrative support to the maintenance department including; phone support, scheduling meetings, appointments and conference calls; prepares and distributes minutes; generates, enters and maintains schedule and time collection payroll system data; data entry and reporting using CMMS system (Maximo); assists staff by resolving pay queries and completing other documentation, making travel arrangements; coordinates and manages training requirements; responsible for service procurement by following accounting rules, obtaining quotes, gathering bids, creating purchase requisitions, purchase orders, receiving and managing the lifecycle of all transactions.

In addition to relevant training and experience, you have 3-5 years of Administrative experience in a maintenance or construction office and hold a certificate or diploma in office administration and/or significant experience in a fast paced industrial environment.

Experience using the CMMS system (Maximo) would be considered an asset. Please also note that a valid driver’s licence is required for this position, and occasional travel to other work locations will be required.

Join us!

If this sounds like your next great career move, please submit your cover letter and resume by June 18th, 2025.

"We connect communities and customers to people and places important in their lives”

At BC Ferries, our employees are our most important assets in delivering our commitment to customer safety, service and satisfaction. BC Ferries supports employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.

We appreciate the interest of all applicants; however only those selected for an interview will be contacted.