Administrative Assistant, Talent Pool

The Canadian Centre of Recovery Excellence (CoRE); Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

The Canadian Centre of Recovery Excellence (CoRE) is building a pool of experienced administrative professionals to provide temporary support across its teams, projects, and operations. Assignments may be full-time or part-time and vary in duration.

Ideal candidates bring strong organizational skills, professionalism, and the ability to deliver reliable support in a busy office. Candidates may be asked to work on-site in Calgary up to five days per week.

Qualifications

• Minimum five years of administrative experience in a professional office environment.
• High school diploma required; further education in office administration or related field is an asset.
• Proficiency with Microsoft 365 apps (Word, Excel, Outlook, PowerPoint, Teams, SharePoint).
• Strong organizational and time management skills with ability to manage competing priorities.
• Clear, professional communication in written and verbal form.
• Attention to detail and accuracy in documents, scheduling, and data entry.
• Ability to work independently and as part of a team while maintaining confidentiality.

Responsibilities

• Provide administrative support to programs, projects, and operations teams.
• Coordinate calendars, meetings, and logistics for in-person and virtual engagements.
• Prepare, edit, and format correspondence, briefing materials, reports, and presentations.
• Support records management, data entry, and document control processes.
• Prepare meeting materials, agendas, minutes, action logs, and follow-up items.
• Respond to inquiries professionally and timely.
• Utilize Microsoft 365 applications to support daily operations.
• Contribute to improvements in administrative processes and templates.

Skills

Organizational skills

Time management

Communication

Attention to detail

Discretion & confidentiality

Independence

Team collaboration

Education

High school diploma or equivalent

Post-secondary education in office admin or related field (asset)

Tools

Microsoft 365 suite

Job description

The Canadian Centre of Recovery Excellence (CoRE) is a trailblazing Crown corporation backed by the Government of Alberta, dedicated to transforming the recovery journey for individuals facing mental illness and addiction. By providing decision-makers with cutting-edge data, evidence, and actionable insights, CoRE paves the way for impactful recovery solutions.

Through groundbreaking research, world-class data and analytics, expert guidance, and strong collaborations, CoRE is driving meaningful change at every level of the system. With an unwavering commitment to real-world results, CoRE is not just supporting recovery — it’s shaping a brighter future for all Albertans.

As a trusted advisor to governments, healthcare professionals, and global leaders, CoRE empowers communities to deliver recovery-focused mental health and addiction services that truly make a difference.

Position Summary

CoRE is establishing a pool of experienced administrative professionals to provide temporary support across its teams, projects, and operational initiatives. Assignments may be full-time or part-time and will vary in duration based on organizational needs. Successful candidates will bring strong organizational skills, professionalism, attention to detail, and the ability to provide reliable administrative support in a busy office environment.

Responsibilities:

Duties will vary depending on the assignment but may include:

• Providing administrative support to programs, projects, and operational teams
• Coordinating calendars, meetings, and logistics for in-person and virtual engagements
• Preparing, editing, and formatting correspondence, briefing materials, reports, presentations, and other business documents
• Supporting records management, data entry, information tracking, and document control processes
• Preparing meeting materials, agendas, minutes, action logs, and follow-up items accurately and on time.
• Responding to internal and external inquiries professionally and in a timely manner
• Using Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint, Teams, and SharePoint, to support day-to-day operations
• Supporting improvements to administrative processes, templates, tracking tools, and team workflows
• Contributing to a collaborative, respectful, confidential, and service-oriented work environment

Education and Experience:

• A minimum of five (5) years of administrative experience in a professional office environment
• A high school diploma is required; post-secondary education or training in office administration, business administration, or a related field is considered an asset. Equivalent combinations of education, training, and experience may be considered
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint, Teams, and SharePoint
• Strong organizational and time management skills, with the ability to manage competing priorities and deadlines
• Clear, professional, and effective communication skills, both written and verbal
• Strong attention to detail and accuracy in document preparation, scheduling, records management, and data entry
• Ability to exercise discretion and maintain confidentiality when handling sensitive information
• Ability to work independently, take initiative, and contribute effectively as part of a team

Additional Information

• Positions are temporary and may vary in duration and hours, including full-time or part-time assignments
• Some assignments may require on-site work in Calgary up to five (5) days per week
• This posting will be used to build an ongoing candidate pool for current and future temporary administrative opportunities

Successful candidates will be required to complete a background check as a condition of employment. This posting will be refreshed periodically to maintain an active candidate pool.

Thank you for your interest in joining CoRE. We carefully review every application to assess how each candidate’s skills and experience align with the requirements of the role.

Please note:

Due to the volume of applications received, only candidates selected to move forward in the recruitment process will be contacted.

Additional information may be requested during the screening process. An eligibility list may be established and used to fill current or future opportunities of a similar nature.

If you require accommodation during any portion of the selection process, please let our team know at [e-mail]