Administrative Assistant, Shared Services

ENGINEERINGUK; Montreal; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to join their Shared Services team. This role offers the opportunity to provide vital administrative support, ensuring the smooth operation of the firm. You'll be involved in formatting financial documents, managing communications, and collaborating with a close-knit team. The company values work-life balance and offers a range of personalized benefits, including health and retirement plans, wellness allowances, and professional development opportunities. If you're proactive and enjoy working in a dynamic environment, this is the perfect opportunity for you.

Benefits

Health and Dental Benefits

Retirement Plans

Paid Leave

Social Activities

Wellness Allowances

Professional Coaching

Training via MNP University

Flexible Dress Code

Qualifications

• Hold a DEC in office technology or equivalent.
• Proficient in French with good knowledge of English.

Responsibilities

• Provide administrative support to professionals and assistants.
• Format and finalize financial statements and reports.
• Participate in developing new ideas to improve procedures.

Skills

MS Office Suite

French Proficiency

Interpersonal Skills

Time Management

Adaptability

Education

DEC in Office Technology

DEP in Secretarial Studies

Job description

You will need to login before you can apply for a job.

Administrative Assistant, Shared Services

At MNP, we pride ourselves on our entrepreneurial spirit that sets us apart from the competition. It is thanks to this spirit that we have become the fastest-growing national firm in Canada. We encourage collaboration, value your ideas, promote based on merit, adopt a balanced lifestyle, and take time to have fun! Our firm forms a close-knit team that supports you in achieving your professional ambitions.

We are currently looking for an administrative assistant for our Shared Services team. MNP is a leading accounting, tax, and consulting firm in Canada. The Shared Services team provides strategic support within MNP, supporting partners, professionals, and assistants throughout Quebec. Their tasks include formatting and finalizing financial statements, letters, reports, and related communications; printing and transmitting tax returns; and archiving documents. The team supports the firm's initiatives and ensures their smooth execution to better serve clients and staff.

Responsibilities:

• Provide administrative support to professionals and assistants.
• Format and finalize financial statements, letters, communications, and reports.
• Print, assemble, transmit, and archive documents.
• Participate in developing new ideas and approaches to improve work procedures.
• Occasionally replace the receptionist.
• Perform other related tasks as needed.

Skills and Experience:

• Hold a DEC in office technology, DEP in secretarial studies, or equivalent.
• Proficient in French with good knowledge of English.
• Master MS Office suite: Word, Excel, PowerPoint, Outlook.
• Excellent interpersonal skills and ability to work effectively in a team.
• Professional attitude and discretion.
• Ability to prioritize tasks, meet tight deadlines, and adapt to changing directives.
• Work well under pressure and be willing to work overtime when necessary.
• Demonstrate rigor, autonomy, initiative, and a proactive approach.

Benefits at MNP

We offer personalized benefits supporting work-life balance, including health and retirement plans, paid leave, social activities, bonus programs, wellness allowances, health and dental benefits, mental health resources, discounts, professional coaching, training via MNP University, flexible dress code, and more.

Diversity at MNP

At MNP, diversity is a core value. We celebrate differences and believe that each member's unique talents strengthen our collective. We encourage people living with disabilities to apply.