Administrative Assistant, Senior

Bombardier Transportation GmbH; Mississauga; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading aerospace company is seeking a Senior Administrative Assistant to support multiple Directors. The role involves managing calendars, handling confidential information, and ensuring smooth departmental operations. Candidates should possess a college degree and extensive experience in administrative support, along with strong organizational and communication skills.

Benefits

Comprehensive Benefits Program

Retirement savings plan

Employee Assistance Program

Qualifications

• Minimum of seven years in a similar position.
• Excellent knowledge of MS Office tools.
• Strong oral and written communication skills.

Responsibilities

• Support multiple Directors through calendar and email management.
• Handle IT and confidential HR-related information.
• Manage departmental budgets and track expenses.

Skills

Organizational skills

Interpersonal relations

Communication skills

Judgment

Resourcefulness

Education

College Degree in administration or equivalent

Tools

MS Office

SAP

Job description

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When applicable, Bombardier promotes flexible and hybrid work policies.

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program
• Support multiple Directors through calendar and email booking and management.
• Manage day-to-day activities (review emails, approval requests, etc.), ensuring they are kept up to date on requirements and timelines.
• Ensure the smooth operation of the department by tracking deliverables as requested by the Directors.
• Make travel arrangements and prepare expense reports in accordance with company policies.
• Handle IT and confidential/sensitive employment-related HR-related information/requests and help onboard new employees and interns; own the resolution of employee issues during the onboarding process.
• Create and maintain databases / distribution lists / organization charts / time and attendance reports / HR reports / other reports as necessary.
• Own the process for Contractors within department; hire, coordinate with agencies, coordinate training, renew badges, terminate badges.
• Chair / Co-ordinate department meetings (Morning Meetings, Weekly Staff, BSC and Master Plan reviews); track and diligently follow-up on department actions, manage agenda and record meeting minutes.
• Manage and Organize Departmental Microsoft Teams spaces.
• Support the preparation of reports and presentations using MS Office Software suite (O365)
• Be involved in the budget process and analyze the monthly expenses of the team; Track departmental spend against budget via invoice tracking and purchasing request process
• Manage time sheets and vacation time.
• Collaborate with administrative assistants in Montreal to ensure alignment and conformity.
• Have good knowledge of the Company's policies and procedures to provide support to the team.
• Co-ordinate events and conferences related to business activities.
• Write internal and external correspondence in English.
• Perform other duties as assigned.
How to thrive in this role?
• You have a college Degree in administration or the equivalent and a minimum of seven (7) years in a similar position.
• You possess excellent knowledge of MS Office, Word, PowerPoint, Excel, Outlook, Teams, and SharePoint.
• You have a good knowledge of SAP tool (asset).
• You possess strong oral and written communication skills.
• As a resourceful team player, you are known for your dynamism, strong interpersonal relations, judgment, and organizational skills.
• You can work under pressure and can manage several priorities simultaneously.
• You have a great deal of initiative and can work with minimum supervision, involving coordination and organization of work methods for the assigned duties.
• You can maintain strict confidentiality when required to do so.

Now that you can see yourself in this role, apply and join the Bombardier Team!

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender, identity, sexual orientation, aga, immigration status, disability, or other applicable legally protected characteristics to apply. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Bombardier will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.


Job Administrative Assistant, Senior

Primary Location Global 5500/6500

Organization Aerospace Canada

Shift

Employee Status Regular

Requisition 8113 Administrative Assistant, Senior