Administrative Assistant - Seminary

Mount St. Mary's University; Halifax; On-site; CAD 23,000 - 24,000; Full time

Benefits offered by this job

Tuition remission

Retirement plan

Paid time off

Job summary

Mount St. Mary’s University is seeking an Administrative Assistant to support the Administration/Faculty, coordinating with the Coordinator of Pastoral Formation, faculty, and staff.

Key duties include producing the Weekly Bulletin, preparing faculty meeting agendas, and recording minutes while liaising with library, bookstore, and facilities. The role involves assisting the Academic Dean with projects, managing postal operations, and reserving seminar locations via the university booking

Qualifications

• Proficiency in English grammar, syntax, punctuation and proofreading.
• Ability to work independently, multi-task, and maintain confidentiality.
• Strong organizational and time-management skills.
• Ability to collaborate with Seminary and University community in a professional manner.

Responsibilities

• Create the Weekly Bulletin and prepare agenda/materials for faculty meetings.
• Record minutes of faculty meetings and circulate to stakeholders.
• Coordinate communications with library, bookstore, media center, and physical plant.
• Assist Academic Dean with special projects and oversee postal operations.
• Use the University booking system to reserve Seminary locations and services.

Skills

Microsoft Office 365

SharePoint

Canvas

Jenzabar

MS Teams

Communication

Tools

Event Pro

FMX

Job description

Job Description

The Administrative Assistant to the Administration/Faculty provides support to the Coordinator of Pastoral Formation, other program coordinators, faculty and other administrators. Some primary duties include creating the Weekly Bulletin; preparing the agenda and materials for, and recording the minutes of, faculty meetings; communicating needs to the library, bookstore, media center, and physical plant; assisting the Academic Dean with special projects; overseeing the postal operations for the Seminary; and using the University booking system to reserve Seminary locations and request services. The Administrative Assistant to the Administration/Faculty performs such additional duties as assigned by the Coordinator of Pastoral Formation and the Rector.

Position Title

Administrative Assistant - Seminary

Job Description

The Administrative Assistant to the Administration/Faculty provides support to the Coordinator of Pastoral Formation, other program coordinators, faculty and other administrators. Some primary duties include creating the Weekly Bulletin; preparing the agenda and materials for, and recording the minutes of, faculty meetings; communicating needs to the library, bookstore, media center, and physical plant; assisting the Academic Dean with special projects; overseeing the postal operations for the Seminary; and using the University booking system to reserve Seminary locations and request services. The Administrative Assistant to the Administration/Faculty performs such additional duties as assigned by the Coordinator of Pastoral Formation and the Rector.

Skills, Knowledge And/or Abilities

• Good leadership skills marked by humility and competency.


• Loyal to all the Church’s teaching and exhibit a love for the priesthood.


• Exhibit a high degree of integrity and dependability, a strong work ethic, and the ability to collaborate with others and maintain appropriate confidentiality.


• Ability to work independently, multi-task, and demonstrate competence in all areas of responsibility.


• Ability to work with all members of the Seminary and University community in a professional and charitable manner.


• Knowledge or ability to learn the following software skills and platforms: Microsoft Office 365 (Word, Excel, Outlook, One Drive, etc.), SharePoint, Canvas, Jenzabar (J1), MS Teams telephone system, Event Pro, and FMX.


• Proficiency in English language, grammar, syntax, punctuation and proofreading.

Salary Range

$16.50 - $17.17/hour

(Actual compensation will be commensurate with experience, education, and qualifications).

Employee Benefits

This full-time position includes a comprehensive benefits package, featuring annual, holiday, and sick leave. The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary’s University, an employer-sponsored retirement contribution, and a robust paid time off program.

For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html

Full Time/Part Time

Full time