Academic Planning Assistant

St. Lawrence College; Kingston; Hybrid; CAD 39,000 - 56,000; Full time

Job summary

St. Lawrence College is seeking an Academic Planning Assistant in Kingston, Ontario. The role provides administrative support for all academic programs within the assigned portfolio and acts as a resource on academic policies and practices.

You will collaborate with Associate Deans, Program Coordinators, faculty and staff to ensure accurate information and timely processes. The incumbent reports to the Manager of Academic Operations and works with the college's administrative team to support

Qualifications

• Minimum 2-year diploma in Office Administration.
• 3+ years of advanced administrative support in a computerized customer service environment.
• Experience meeting multiple partners, deadlines, and maintaining confidentiality in a high-volume setting.

Responsibilities

• Provide administrative support for delivery of all academic programs within the assigned portfolio.
• Compile, review, and present information related to academic planning and related processes.
• Serve as a resource to Associate Deans, Program Coordinators, faculty and staff on policies and procedures.

Skills

Coordination

Communication

Collaboration

Analytical skills

Education

2-year diploma in Office Administration

Job description

Position Description

The Academic Planning Assistant is responsible for the administrative support functions as they relate to the delivery of all academic programs within the assigned portfolio. The incumbent is accountable for compiling, reviewing, and presenting accurate information related to the functions of academic planning, and other related administrative processes. The incumbent acts as a resource for Associate Dean(s), Program Coordinator(s), faculty and staff on academic policies and procedures and school or campus-based practices related to Academic Operations. The incumbent will report, receive guidance, and take direction from the Manager of Academic Operations and work effectively in collaborating with members of the administrative team of the College as functional guidance may be provided from other managers.

The Academic Planning Assistant is responsible for the administrative support functions as they relate to the delivery of all academic programs within the assigned portfolio. The incumbent is accountable for compiling, reviewing, and presenting accurate information related to the functions of academic planning, and other related administrative processes. The incumbent acts as a resource for Associate Dean(s), Program Coordinator(s), faculty and staff on academic policies and procedures and school or campus-based practices related to Academic Operations. The incumbent will report, receive guidance, and take direction from the Manager of Academic Operations and work effectively in collaborating with members of the administrative team of the College as functional guidance may be provided from other managers.

Qualifications

Education and Experience

A minimum of 2-year diploma in Office Administration.

A minimum of 3 years of experience providing advanced administrative support in a computerized customer service environment (Human Resources or Payroll). Experience should include meeting multiple partners, competing deadlines, ensuring confidentiality, and providing exceptional client service in a high-volume service environment.

Other Required Qualifications

• Must have the ability to coordinate several different projects at the same time which have both intertwined and stand-alone aspects.
• Must have good communication and collaboration skills as this position works with various departments within the college as well as faculty and other support staff.
• Analytical skills.
• Ability to be creative in developing solutions which are outside of normal protocol (i.e., alternate deliveries, cross departmental exchanges).

Physical/Work Environment Essential Requirements

The successful incumbent must have the ability to report to the work location or work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college's Telework Policy. Normal office environment. The incumbent may be required to lift objects (up to 5 kg or 11 lbs) such as boxes of files.

SALARY AND TERMS

• Support Group: Pay Band G
• Hours per week: 35
• Start Rate: $34.60/hour
• Posted Date: August 27, 2026
• Closing Date: September 3, 2026 (4:00 p.m.)

Documents

• Job Duties & Responsibilities

THIS IS A FULL-TIME BARGAINING UNIT POSITION

This posting is for an existing vacancy at St. Lawrence College. This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [e-mail]. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact [e-mail] and our Talent Management Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.