Administrative Assistant - School (JMW) - Permanent

Elk Island Public Schools; Fort Saskatchewan; On-site; CAD 25,000 - 34,000; Part time

Benefits offered by this job

Comprehensive benefits package start 0

30 hours per week

Job summary

Elk Island Public Schools’ James Mowat Elementary is seeking a highly organized part-time Administrative Assistant to keep the front office running smoothly. You will manage front desk operations, communications with families, and essential school records with accuracy.

Located in Fort Saskatchewan, this role starts November 4, 2026, with a 30‑hour work week and a comprehensive benefits package starting Day 1.

Qualifications

• Minimum requirement: High School diploma or equivalent.
• Preferred: certificate or diploma in office management or related field.
• Experience: at least 1 year in office administration; school division experience is an asset.

Responsibilities

• Front-Line Service: manage front-door access, phones and emails, and daily inquiries.
• Process routine questions, escalate to administration as needed.
• Draft letters, notices, and newsletters; guide families through portals.
• Support calendar and website updates; monitor supplies and safety drills.
• Assist with substitutes, resources for TOCs, and basic health procedures.

Skills

Brilliant Interpersonal Skills

Adaptable & Organized

Time Management

Team-Oriented

Attention to Detail

Education

High School diploma

Office management certificate/diploma

Tools

MS Office

PowerSchool

SharePoint

Atrieve

Permission Click

Spend Dynamics

Job description

We are looking for a highly organized, welcoming, and proactive part-timeAdministrative Assistantat James Mowat Elementary, to keep our front office running smoothly. As the heartbeat of the school, you will shape our daily educational environment by managing front-desk operations, streamlining communications with families, and keeping essential school records accurate.

If you are a positive professional who loves multitasking, thrives in a dynamic environment, and wants to make a meaningful impact on the lives of students and families, we want to hear from you!

At EIPS, we are proud to be one of Alberta’s largest school divisions, serving around 17,950 students across 43 vibrant schools. Every day, we encourage our staff and students to grow, discover their passions, and thrive. We equip our community for success by providing dynamic programming, up-to-date resources, and meaningful professional development.

About James Mowat Elementary

Located in the welcoming community of Fort Saskatchewan (just 20 km north of Sherwood Park), James Mowat Elementary is home to approximately 360 Kindergarten to Grade 6 students, supported by 17 dedicated teachers and 11 incredible support staff. Our mission is simple: to give students the exact tools, strategies, and individualized support they need to become confident, lifelong learners.

• Commencing November 4, 2026 following the 10 month school calendar
• 30 hours per week
• EIPS offers a comprehensive benefit package, which start Day 1!

KEY RESPONSIBILITIES

Administrative and Office Support

• Front-Line Service: Provide exceptional service to students, staff, parents, and visitors. You will manage front-door security, handle phones/emails, and serve as the main point of contact for daily inquiries.
• Problem Solving: Independently handle questions and resolve routine complaints efficiently, looping in school administration only when necessary.
• Clear Communication: Draft letters, family notices, and school newsletters, and help parents navigate system portals.
• School Spirit & Operations: Support school administration on special projects, keep the school website and calendar updated, and monitor general supply levels.
• Staff & Schedule Support: Assist staff with booking substitutes, provide incoming TOCs with necessary resources, and help maintain safety protocols during drills.
• Finance & Health: Assist with cash handling, fee collection, and basic audit compliance. You will also monitor student illness patterns, administer basic first aid, and distribute student medication following safety procedures.
• Attendance Tracking: Keep student attendance data meticulous, alert parents promptly regarding unnotified absences, and loop in administration when concerns arise.

Record Management

• Student Data Integrity: Update student demographic info, manage new registrations, and handle student transfers/departures.
• Report Cards & Compliance: Upload data into the provincial student information system and process verification forms.
• Confidentiality & Compliance: Securely maintain and dispose of records in strict accordance with legislation like the Protection of Privacy Act (POPA) and Access to Information Act (ATIA).

EDUCATION AND EXPERIENCE

• Minimum Requirement: High School diploma or equivalent.
• Preferred: A certificate or diploma in office management, business administration, or a related field.
• Experience: At least one (1) year of office administration experience. Experience working within a school division or managing student information records is a major asset!

Knowledge, Skills and Abilities

• Tech Savvy: Proficient with Microsoft Office Suite, web-based applications, and emerging technologies. Familiarity with EIPS platforms (PowerSchool, Spend Dynamics, Atrieve, SharePoint, Permission Click) and provincial student information systems is highly valued.
• Brilliant Interpersonal Skills: Exceptional written and oral communication skills, with a high level of integrity, professional discretion, and a knack for handling confidential and sensitive information.
• Adaptable & Organized: An eagle eye for detail, master-level time management skills, and the unique ability to stay calm and focused amidst frequent interruptions.
• Team-Oriented: Fully capable of working independently with minimal supervision, while acting as a supportive, collaborative member of a multi-disciplinary team.
• Knowledge of records management principles including the Protection of Privacy Act (POPA) .
• Familiarity with provincial student information systems and policies.

For further information, contact Krista Porter Principal at 780-992-1272 or email [e-mail].

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

“If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or [e-mail].”