Administrative Assistant (Regular Part-Time)

District of North Vancouver; North Vancouver; On-site; CAD 37,000 - 41,000; Part time

Benefits offered by this job

Benefits package

Job summary

North Vancouver District Public Library is seeking a part-time Administrative Assistant to perform receptionist duties for the administrative offices, process purchase orders and invoices, schedule shifts, and prepare payroll data. The role requires clerical support, mail handling, and interaction with staff across departments.

Qualifications include Grade 12 and related experience; strong interpersonal and customer service skills; proficiency with Microsoft Office, especially Excel, Word, and

Qualifications

• Completion of Grade 12 and related work experience.
• Strong interpersonal and customer service skills.
• Ability to work in a team-based environment, with attention to detail and deadlines.
• Proficiency in Microsoft Office suite, particularly Excel, Word, and Outlook.

Responsibilities

• Greet visitors and respond to telephone inquiries for Administration; provide general information and direct to departments.
• Schedule shifts for Library staff and manage changes for front-line coverage.
• Compile and review timecard data; verify hours and leaves; submit for payroll processing.
• Prepare purchase order requests and submit to Purchasing for processing.
• Review invoices for accuracy; reconcile with purchase orders; code and submit for approval.
• Process donations, petty cash, mail distribution, and courier arrangements.

Skills

Interpersonal skills

Customer service

Time management

Microsoft Excel

Education

Grade 12

Tools

JD Edwards

Snap Schedule

Questica

Job description

Job Status

Job Status Regular Part-Time

About Us

At North Vancouver District Public Library, we inspire learning, discovery, creativity and collaboration in our community. Serving almost 90,000 residents at three full-service locations, one Express Library, and one library kiosk throughout the beautiful District of North Vancouver, we are proud to provide free and equitable access to welcoming spaces, diverse collections and digital resources, a wide range of technology and computers, including StoryLab, and so much more. Proudly late fine free, our libraries are the destination for our growing community to connect, share, and inspire.

Position Overview

What we can offer you

At NVDPL , we believe in building community and relationships, nurturing innovation while honouring tradition, embracing exploration, creativity, and fun, and supporting human potential and enabling excellence.

Reporting to the Business Manager, the Administrative Assistant is responsible for performing the receptionist function for the administrative offices; assisting with processing purchase orders and invoices for payment; scheduling shifts and preparing payroll data; processing incoming and outgoing mail; filling staff orders for stationery and office supplies; providing clerical support for the administrative offices; and other related duties.

What you’ll be doing

Aspects of the role will include:

• Greeting visitors and responding to all incoming telephone calls to Administration; providing general information and directing enquiries to appropriate departments
• Scheduling shifts for all Library staff, and managing schedule changes to ensure adequate front-line coverage
• Compiling and reviewing timecard data for all Library staff; facilitating the review and verification of worked hours and leaves; and submitting to the payroll department for processing
• Preparing requests for purchase orders, and submitting to the purchasing department for processing
• Reviewing invoices for accuracy and completeness, and addressing discrepancies; reconciling invoices to purchase orders; coding invoices and submitting them for approval
• Tracking financial transactions; processing donations; processing petty cash requests for the administrative offices; receiving and distributing incoming mail and deliveries; preparing outgoing mail and arranging for courier dispatches

What you’ll need to succeed

Qualifications include completion of Grade 12 and related work experience. The successful candidate will have strong interpersonal and customer service skills, with the ability to interact courteously and effectively with the public while maintaining confidentiality. This role requires the ability to work in a team-based environment, demonstrating strong organizational skills, including prioritizing tasks and meeting deadlines while maintaining attention to detail and applying critical thinking. Proficiency in the Microsoft Office suite, in particular Excel, Word, and Outlook, and general computer skills is required.

It’s great if you have

• Experience with JD Edwards software
• Experience with Snap Schedule software
• Experience with Questica software

North Vancouver District Public Library is an equal opportunity employer, committed to creating a diverse, inclusive, barrier-free work environment. If you have a passion for connecting community, sharing knowledge, and inspiring stories, and you are interested in joining our dynamic team, then we’d like to hear from you!

Compensation

The hourly pay rate for this unionized position starts at $27.30 (2024 rates), based on a 21-hour workweek (Sunday to Thursday following an onboarding period during regular business hours Monday to Friday), plus a generous benefits package.

The hourly pay rate for this unionized position starts at $27.30 (2024 rates), based on a 28-hour workweek

Posting Number

Posting Number JP#26-09L

Job Open Date

Job Open Date 09/24/2026

Job Close Date

Job Close Date 10/05/2026

If you require accommodation to participate in the recruitment process, please inform us when we contact you.

We thank you for your interest in employment with the North Vancouver District Public Library and advise that only those shortlisted for an interview will be contacted.

Our libraries are located on the traditional territories of the Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) First Nations. Their ancestors have lived here for countless generations. We are grateful for the opportunity to connect community, share knowledge and inspire stories on unceded Coast Salish Territory.