Administrative Assistant

North Vancouver District Public Library; District of North Vancouver; On-site; CAD 29,000 - 32,000; Part time

Benefits offered by this job

Generous benefits package

Job summary

North Vancouver District Public Library in North Vancouver invites applications for the Administrative Assistant (Regular Part-Time) at Lynn Valley Library. You will perform receptionist duties, processing PO/invoices, scheduling shifts, payroll data, mail, and clerical support.

Requires Grade 12 and related experience; strong interpersonal and customer service skills; proficient in Microsoft Office (Excel, Word, Outlook). JD Edwards, Snap Schedule, Questica a plus.

Qualifications

• Completion of Grade 12.
• Strong interpersonal and customer service skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to work in a team-based environment.
• Experience with JD Edwards, Snap Schedule or Questica is a plus.

Responsibilities

• Receptionist duties for administrative offices.
• Process purchase orders and invoices for payment.
• Schedule shifts and prepare payroll data.
• Process incoming and outgoing mail.
• Fill staff orders for stationery and office supplies; provide clerical support.
• Perform other related duties as assigned.

Skills

Interpersonal skills

Customer service

Organizational skills

Microsoft Office (Excel, Word, Outlook

Education

Grade 12 completion

Tools

JD Edwards

Snap Schedule

Questica

Job description

North Vancouver District Public Library

Administrative Assistant

(Regular Part-Time)
Lynn Valley Library
JOB POSTING #26-09L | Closing Date: October 5, 2026
At North Vancouver District Public Library, we inspire learning, discovery, creativity and collaboration in our community. Serving almost 90,000 residents at three full-service locations, one Express Library, and one library kiosk throughout the beautiful District of North Vancouver, we are proud to provide free and equitable access to welcoming spaces, diverse collections and digital resources, a wide range of technology and computers, including StoryLab, and so much more. Proudly late fine free, our libraries are the destination for our growing community to connect, share, and inspire.
What we can offer you
At NVDPL, we believe in building community and relationships, nurturing innovation while honouring tradition, embracing exploration, creativity, and fun, and supporting human potential and enabling excellence.
Reporting to the Business Manager, the Administrative Assistant is responsible for performing the receptionist function for the administrative offices; assisting with processing purchase orders and invoices for payment; scheduling shifts and preparing payroll data; processing incoming and outgoing mail; filling staff orders for stationery and office supplies; providing clerical support for the administrative offices; and other related duties.
What you’ll be doing
Aspects of the role will include:

• Greeting visitors and responding to all incoming telephone calls to Administration; providing general information and directing enquiries to appropriate departments
• Scheduling shifts for all Library staff, and managing schedule changes to ensure adequate front-line coverage
• Compiling and reviewing timecard data for all Library staff; facilitating the review and verification of worked hours and leaves; and submitting to the payroll department for processing
• Preparing requests for purchase orders, and submitting to the purchasing department for processing
• Reviewing invoices for accuracy and completeness, and addressing discrepancies; reconciling invoices to purchase orders; coding invoices and submitting them for approval
• Tracking financial transactions; processing donations; processing petty cash requests for the administrative offices; receiving and distributing incoming mail and deliveries; preparing outgoing mail and arranging for courier dispatches

What you’ll need to succeed
Qualifications include completion of Grade 12 and related work experience. The successful candidate will have strong interpersonal and customer service skills, with the ability to interact courteously and effectively with the public while maintaining confidentiality. This role requires the ability to work in a team-based environment, demonstrating strong organizational skills, including prioritizing tasks and meeting deadlines while maintaining attention to detail and applying critical thinking. Proficiency in the Microsoft Office suite, in particular Excel, Word, and Outlook, and general computer skills is required.
It’s great if you have

• Experience with JD Edwards software
• Experience with Snap Schedule software
• Experience with Questica software

The hourly pay rate for this unionized position starts at $27.30 (2024 rates), based on a 21-hour workweek (Sunday to Thursday following an onboarding period during regular business hours Monday to Friday), plus a generous benefits package.
North Vancouver District Public Library is an equal opportunity employer, committed to creating a diverse, inclusive, barrier-free work environment. If you have a passion for connecting community, sharing knowledge, and inspiring stories, and you are interested in joining our dynamic team, then we’d like to hear from you!

Our libraries are located on the traditional territories of the Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) First Nations. Their ancestors have lived here for countless generations. We are grateful for the opportunity to connect community, share knowledge and inspire stories on unceded Coast Salish Territory.