Administrative Assistant/Receptionist (Part-Time, Weekends)

Reena; Vaughan; On-site; CAD 24,000 - 29,000; Part time

Job summary

Reena is seeking a Part-Time Administrative Assistant & Receptionist to provide ongoing receptionist and administrative support at an assigned work location. You will greet visitors, handle inquiries, manage mail and scheduling, and coordinate with staff and external guests.

The ideal candidate will have 2–3 years of administrative experience, a related diploma, and proficiency with Microsoft Office Suite. Experience in non-profit environments is preferred.

Qualifications

• Minimum 2–3 years of administrative experience.
• Diploma in a related field.
• Experience in non-profit environments preferred.

Responsibilities

• Provides reception and greeting for incoming visitors and staff in person and electronically.
• Performs general filing, data entry, preparing and distributing documents.
• Updates related forms and data/information.
• Develops and monitors clerical processes to increase department efficiency.
• Creates reports as required and assists in audits.
• Procures supplies for department and coordinates meetings.
• Records and prepares meeting minutes and supports training.
• Other administrative duties as assigned.

Skills

MS Office

Data entry

Education

Diploma in a related field

Tools

Microsoft Office

Spreadsheets

Internet research

Social media

Job description

Job Summary

The Administrative Assistant & Receptionist is responsible to provide ongoing receptionist and administrative support to Reena at an assigned work location and provide back up support where required. Duties will include, but not limited to serving all visitors, residents and staff in a welcoming manner and directing them appropriately, notifying staff/residents of visitor arrival, maintaining telecommunications systems, responding to both internal and external inquiries, mail and parcel delivery tracking and management, scheduling meetings and appointments and working collaboratively with staff and external visitors while operating in a professional and respectful manner that promotes the mission, mandate and values of Reena.

Department

Multiple Locations

Location

Other Programs

Compensation

CA$17.60 / hour

Job Details

Please be advised we are hiring for two (2) Part-Time Administrative Assistant & Receptionists and the ideal candidates would be available to work:

• Friday (4:00PM-9:00PM)
• Saturday (9:00AM-9:00PM)
• Sunday (9:00AM-9:00PM)

(shifts are subject to change)

Note: This posting is for an existing vacancy that is currently open.

Reena is committed to promoting diversity, equity, and inclusion in all aspects of our work. We believe that diverse perspectives are essential for addressing complex social challenges effectively. We actively engage with individuals and communities from different backgrounds and experiences to ensure our programs and initiatives are inclusive and accessible to all. By embracing diversity, we strengthen our mission and create a lasting impact on the lives of those we serve. The Direct Support Supervisor will therefore, represent Reena in a manner that conveys the nature and philosophy of the organization, and will promote the concept of inclusive communities.

Additional Information

We use AI-supported technology to help sort applications according to role-specific criteria, but all decisions throughout the hiring process are made by human reviewers.

Job Responsibilities

• Provides reception and greeting for incoming visitors and staff both in person and in electronic forums
• Provides administrative support, including general filing, inputting electronic data/information, preparing and distributing computer documents (public service announcements, memos), letters and other documents as required
• Updates all related forms and data/information
• Develops and monitors clerical related system to increase efficiency of department
• Creates reports as required
• Assists in preparation for compliance audits
• Procures supplies for department as needed
• Coordinates meetings for team
• Records and prepares meeting minutes
• Provides training and mentorship to potential trainees for the role
• Other administrative duties as assigned in relation to departmental needs

Formal Education and Experience

• Minimum of 2-3 years of administrative experience
• Diploma in a related field
• General knowledge of non-profit environments preferred
• Experience with the developmental sector preferred
• Basic knowledge of Judaic customs (an asset)
• Proficient in technological uses, including but not limited to the use of Microsoft Office Suite, spreadsheets, internet research and social media

Reena is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources.