Administrative Assistant/Receptionist

Direct IME; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to enhance operational efficiency. This role involves providing crucial administrative support, managing communications, and maintaining office organization. The ideal candidate will be adept at multitasking, possess strong computer skills, and demonstrate exceptional communication abilities. Join a dynamic team where your contributions directly impact the success of the organization and help foster a positive work environment. If you thrive in a fast-paced setting and are committed to delivering excellent service, this opportunity is perfect for you.

Qualifications

• High school diploma or equivalent required.
• Minimum of one year related experience preferred.

Responsibilities

• Greet visitors and direct them appropriately.
• Answer multiple phone lines professionally.
• Organize meetings and travel arrangements.

Skills

Computer Knowledge

Communication Skills

Typing (40 W.P.M)

Time Management

Confidentiality

Education

High School Diploma

1 Year Related Experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Fax Machine

Scanner

Copier

Job description

Job Details

Job Location: Vancouver, BC

Position Type: Full Time

Salary Range: $22.00 - $24.00 Hourly

Travel Percentage: None

Description

Direct IMEis looking for an Administrative Assistant to join our team onsite!

The Administrative Assistant provides administrative support to a department and/or General Manager in order to aid in the efficient operation of the organization. Duties include, but are not limited to, general clerical, reception and telephone duties, office supply purchasing, filing, and project based work.

This is a Monday to Friday role. The pay is between $22-$24/hr.

RESPONSIBILITIES:

• Greet visitors and direct them appropriately.
• Answer multiple phone lines in a professional and courteous manner. Screen each call by obtaining the callers’ name and nature of the call, then route the call appropriately.
• Deliver incoming faxes, mail and/or packages to the appropriate person upon receipt and process outgoing mail daily.
• Organize and coordinate meetings, conferences and travel arrangements as needed.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Perform clerical duties such as typing, filing, and proofreading as required.
• Maintain and retrieve electronic and hard copy documents as needed.
• Assist with the set-up, maintenance, and cleanliness of physical exam rooms.
• Maintain office inventory and place supply orders when needed.
• Oversee the cleanliness of the office and report any issues or repairs needed to management.
• Maintain record of company issued items such as parking passes, office keys, etc.
• Help to resolve customer concerns and issues and work closely with co-workers to ensure the highest level of customer service and satisfaction is achieved.
• Promote effective and efficient utilization of office resources and supplies.
• Support staff in assigned project based work.
• Participate in various educational and or training activities as required.
• Perform various duties as assigned.

Qualifications

Education and/or Experience

• High school diploma or equivalent required.
• A minimum of one year related experience; or equivalent combination of training and experience.
• Experience in a medical office preferred.

QUALIFICATIONS

• Must possess complete knowledge of general computer, fax, copier, scanner, and telephone.
• Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.

• Must be a qualified typist with a minimum of 40 W.P.M
• Ability to follow instructions and respond to managements’ directions accurately.
• Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
• Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
• Must be able to work independently, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.
• Must be able to demonstrate and promote a positive team -oriented environment.
• Must be able to stay focused and concentrate under normal or heavy distractions.
• Must be able to work well under pressure and or stressful conditions.
• Must possess the ability to manage change, delays, or unexpected events appropriately.
• Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.

ABOUT US:

Direct IME is one of Canada’s leading providers of independent medical assessments for a reason: your goal is our goal. At Direct IME we provide services to the legal community as well as insurers and employers. In the medical-legal sector whether its liability, medical malpractice, plaintiff or defense counsel, we provide unbiased medical reports across the entire spectrum. In the employment and insurance sector we assist in facilitating healthy employees and satisfied plan members through timely diagnosis, pro-active objective treatment recommendations, and most importantly, evidentiary opinion on return to work.

Direct IMEis an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, or any other status protected under provincial or federal laws.