Administrative Assistant/Receptionist

EXP; Burnaby; On-site; CAD 40,000 - 60,000; Full time

Job summary

Join a forward-thinking company as a Receptionist/Administrative Assistant, where your positive energy and organizational skills will create a welcoming atmosphere. In this role, you will be the face of the office, managing front desk operations, supporting HR processes, and ensuring a clean and efficient workspace. This innovative firm values diversity and teamwork, providing you with the opportunity to grow within the Engineering Consulting industry. If you're ready to take initiative and contribute to a collaborative environment, this position is perfect for you.

Qualifications

• Experience in an administrative role with a focus on communication and organization.
• Ability to maintain confidentiality and manage multiple tasks effectively.

Responsibilities

• Open the office and maintain cleanliness in common areas.
• Answer calls and greet visitors in a professional manner.
• Assist with HR support and administrative tasks.

Skills

Excellent written and verbal communication skills

Detail-oriented

Organizational skills

Multitasking

Positive energy and cheerful personality

Education

Post-secondary degree or diploma

Equivalent work experience in an administrative capacity

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Receptionist/ Administrative Assistant

Burnaby, BC

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Receptionist/ Administrative Assistant

In this role, you’ll be located at our Burnaby, BC office and report directly to the Senior Office Administrator, Western Canada. You’ll have the chance to gain valuable experience in the Engineering Consulting industry!

What a day at EXP has in store for you:

1. Open the office and reception area
2. Maintain office cleanliness throughout the day, including kitchens, reception, boardrooms, lab, and patio
3. Answer and direct telephone calls in a professional and friendly manner
4. Greet all office visitors and guests and maintain cleanliness of the front entrance
5. Maintain Health & Safety protocols and procedures for office staff and guests
6. Review, stock, and provide a summary of supplies required to maintain kitchens and printer supplies
7. Manage incoming and outgoing regular mail, courier shipments, and receipts
8. Prepare meeting rooms, including set-up, reset, catering, and clean-up before and after meetings
9. Ensure boardroom technology is always operational and liaise with IT for any inconsistencies or issues
10. Perform other administrative duties such as data entry, copying, emailing internal documents, filing, archiving, document retrieval, scheduling and coordinating meeting rooms, information gathering, word processing, document binding, and document scanning
11. Assist with administrative tasks for corporate and social committee events
12. Assist the Office Operations team with HR support (Onboarding/Offboarding), including working with the Hiring Manager, Human Resources, Office Manager, and IT
13. Invoice coding
14. Other duties as assigned

What your experience looks like:

1. You bring your positive energy and cheerful personality to our team, creating a welcoming and uplifting atmosphere for colleagues and clients alike
2. Post-secondary degree or diploma or equivalent work experience in an administrative capacity
3. Excellent written and verbal communication skills
4. Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
5. Prompt, detail-oriented, and organized multitasker who can meet deadlines
6. Ability to maintain a filing system and accurate records
7. Maintains a high level of confidentiality
8. Must be able to meet deadlines, multi-task, prioritize, organize, and perform multiple work assignments simultaneously and work under pressure
9. Professional, personable, self-motivated, and ready to take initiative
10. Ability to work consistently and independently in a team setting