Administrative Assistant - Reception

Lehigh Hanson; Vancouver; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the construction materials industry is seeking an Administrative Assistant for their Vancouver office. The role involves providing front desk support, managing office supplies, and assisting various departments with administrative tasks. Ideal candidates are organized, detail-oriented, and thrive in fast-paced environments. The company offers a comprehensive benefits package and opportunities for career growth.

Benefits

Health Insurance

Dental Insurance

Wellness Benefits

Pension Plan

Training Opportunities

Qualifications

• Experience with reception and administration is an asset.
• Ability to prioritize assignments and meet deadlines in a fast-paced environment.

Responsibilities

• Provide front desk reception and administrative support.
• Maintain office functionality and organize reception areas.
• Provide accounts payable/receivable support to various departments.

Skills

Communication

Organizational

Interpersonal

Attention to Detail

Education

Completion of Secondary School

Tools

Microsoft Office Suite

Job description

Line of Business : Regional Administration

Position Type : Full-Time

Job Posting :

Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes beyond cement, aggregates and ready-mixed concrete. Heidelberg Materials North America operates more than 450 locations with approximately 9,000 employees in the U.S. and Canada.

Heidelberg Materials is seeking a qualified Administrative Assistant - Reception to be based in our Shaughnessy Office in Vancouver, BC. Reporting to the Administration Supervisor, this position will be responsible for providing front desk reception and administrative support as the primary point of contact for the Office. Operating switchboard, maintaining office functionality, and providing administrative support to various departments will be essential to this position. If you are an organized professional who thrives in a fast-paced environment, we want to hear from you!

What Youll Get To Do :

Answers the phone in a courteous manner, answering or referring inquiries, and directing to appropriate departments or to direct lines

Greet and direct visitors to contacts and / or service areas

Arrange courier service for outgoing and incoming delivery, sort and deliver mail, and direct inter-office mail

Order office supplies for office and other facilities

Code and reconcile monthly expenses

Provide accounts payable / receivable support and other administrative duties to various departments

Send requested copies of CODs, invoices, and documentation to customers

Maintain employee and department directories of office and surrounding facilities

Maintain a continual knowledge of company policies, rules, regulations, procedures and review and redirect office maintenance requests to the appropriate repair / contact person

Daily organization and tidiness of reception and administrative areas

Exercise sound judgment, integrity and professionalism in all aspects including working with confidential and sensitive information

Provide administrative support to the Office Manager and Administration Supervisor as required

Who we are looking for :

Completion of secondary school is required. Experience with reception and administration is an asset.

Ability to prioritize assignments, work on a variety of tasks simultaneously, and meet deadlines in a fast-paced environment

High level of independence and self-initiative in managing day-to-day administration

Excellent communication, organizational and interpersonal skills

Attention to detail and the ability to maintain accuracy while maintaining a fast steady work pace is essential

Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook

Role operates in an office environment

Our pre-employment process includes : reference checks, a medical, and a criminal record check. A drivers abstract check may be required

What we have to offer :

Industry leading benefits package, including health, dental, and wellness

Pension plan with an automatic company contribution as well as matching contributions and RRSP options

Opportunities for training, development, career growth within a global organization

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