Administrative Assistant, R.O., Yellowknife

Public Service Alliance of Canada (PSAC); Yellowknife; On-site; CAD 94,000 - 106,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Disability insurance

Hybrid work arrangements

Pension plan

3 weeks vacation

Wellness recreation allowance

Job summary

Public Service Alliance of Canada (PSAC) in Yellowknife, NT seeks an Administrative Assistant for a 12-month term. The role supports the Regional Office, performing wide administrative, secretarial, and clerical duties under supervision.

Strong Word processing and Excel skills are required, with English communication proficiency and the ability to work in a team. The position offers a competitive salary and benefits; Indigenous candidates are given preference as per equity plan.

Qualifications

• Successful completion of business and/or secretarial training, OR equivalent experience.
• Experience providing administrative services relevant to secretarial duties.
• Knowledge of PSAC and union/equity principles is beneficial.

Responsibilities

• Provide comprehensive administrative services to the Regional Office to ensure timely operations.
• Carry out secretarial and clerical tasks under the Associate Director's direction.

Skills

Transcription

Word processing

English communication

Teamwork

PC skills (Windows, email)

Education

Business/secretarial training

Tools

Microsoft Word

Excel

Access

Job description

Vacancy Details

Vacancy Status: Existing Vacancy Branch: Regional Offices Branch (ROB) Employment Type: Temporary (Fixed Term), Full time Duration of Term: 12 months/mois Position Linguistic Designation: English Classification Level: Band 8 Annual Salary: $94,241.00 - $106,072.00 Union: Canadian Union of Labour Employees - CULE II Location: Yellowknife, NT Search Area: Internal, Membership, Public Employment Equity Designation: As a result of the PSAC Workforce and Availability Analysis and in accordance with the PSAC Employment Equity Plan, preference for this position will be given to a qualified person from one of the following groups: Indigenous Peoples Note: This position is eligible for a Yearly Isolated Post Allowance (IPA) for up to $26,363 for an incumbent with dependents and $18,527 for an incumbent without dependents. The allowance covers the following admissible categories: Environmental Allowance, Living Cost Differential, Fuel & Utilities Differential and Shelter Cost Differential. This is a term position for up to twelve (12) months. The actual duration of the term may be shorter depending on the start date.

About the role

As part of the Regional Office Team, the Administrative Assistant provides comprehensive administrative services that enable the Regional Office to fulfill its role in a timely and credible manner. Under the direction of the Associate Director, maintains the administrative aspects of the Regional Office while carrying out a wide variety of administrative, secretarial and clerical responsibilities to ensure efficient operation of the Regional Office.

What we are looking for

Education & Experience: Successful completion of business and/or secretarial training, OR equivalent experience normally provided through several years of providing administrative services relevant to the duties of the position.

Skills & Knowledge

Good knowledge of the Public Service Alliance of Canada; Knowledge of the trade union objectives and activities and commitment to union and equity principles.

Abilities

Ability to effectively transcribe type and perform word processing functions using Microsoft Word. Ability to use spreadsheets (ideally Excel) and database software (ideally Access); Proficiency in spelling, vocabulary and in the application and usage of grammar; Ability to communicate orally and in writing in English; Ability to work cooperatively with others in a team environment; Proficiency in the use of a personal computer including ability to use Windows, e mail, FrontPage, and Internet; Ability to work independently and determine priorities under strict deadlines.

Personal suitability

High degree of initiative, good judgment and problem-solving.

What you need to know

A combination of education, experience, and demonstrated performance may substitute for formal academic requirements. PSAC welcomes applications from candidates with diverse and international experience. PSAC does not use Artificial Intelligence (AI) to screen, assess, or select candidates. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview. While we appreciate every applicant’s interest, only those selected for further consideration will be contacted. A full job description is available on request. Please contact [e-mail]

Why work with us

PSAC extends an invitation to join our team and actively contribute to a community dedicated to social justice, fairness, equity, and the well‑being of workers. Below, you will find an overview of our comprehensive rewards and benefits package.

Benefits

• Comprehensive group benefits — 100% employer-paid health, dental, life, and disability insurance, a health care spending account (HCSA), plus up to $7,500 per year for mental health services.
• Flexible work arrangements — with dedicated workstations for hybrid staff.
• Defined and secure pension plan — shared 50/50 between you and us.
• Three (3) weeks’ vacation to start, plus extra paid leave for appointments, moving, personal days, sick days, or whatever you need.
• Professional development support to help you grow.
• An annual recreation allowance of $800 because your wellness matters.

Employment equity and diversity

PSAC is committed to building a workplace that reflects the diversity of our membership and the communities we serve. That’s a workplace that includes women, Indigenous peoples, racialized persons, persons with disabilities, and members of the 2SLGBTQIA+ community. We encourage applicants to self‑identify in the application process to help us maintain an inclusive workforce. All information provided will be kept confidential. You may identify with more than one group (e.g., as Indigenous, as a person with a disability, and as a woman). False declarations may result in investigation or further action. If you need the application in an alternate format (e.g., large print) or require accommodation at any stage of the hiring process, please contact us at [e-mail] — we’re here to help.

Internal candidates

Indeterminate PSAC employees who meet the qualifications may request a transfer under the relevant collective agreement. Active members of PSAC should provide their membership number to be considered at the membership level of the competition. Thank you for your interest in joining our team. Due to the high volume of applications we have received, we will only be contacting those candidates who have been selected to proceed to the next stage of the hiring process.