Administrative Assistant - Project & Team Support

Stantec; Dartmouth; On-site; CAD 40,000 - 52,000; Full time

Job summary

Stantec in Ontario's Buildings team is seeking an Administrative Assistant to join our office. You will support engineers, technicians, and leadership, managing calendars, drafting documents, and coordinating meetings to ensure projects run smoothly.

This role emphasizes accuracy, confidentiality, and collaboration across locations, with a requirement of 3 years of administrative experience. Proficiency with Teams and SharePoint is a plus, and a team-oriented mindset helps you excel.

Qualifications

• 3 years of administrative support experience.

Responsibilities

• Managing calendars and coordinating meetings, travel, and events.
• Preparing, editing, proofreading, and formatting documents such as proposals, reports, specifications, meeting minutes, and client correspondence.
• Assisting with project setup activities, contract documentation, and tracking required project records.
• Supporting the setup and administration of project collaboration tools (e.g., Teams, SharePoint), as requested.
• Maintaining electronic filing systems, document and equipment logs, and basic databases.
• Supporting special projects and leadership initiatives as assigned.
• Assisting with office coordination, including meeting rooms, supplies, and occasional social or team events.

Skills

Calendar management

Communication

Multitasking

Documentation

Tools

Microsoft Teams

SharePoint

MS Office

Job description

Stantec in Ontario's Buildings team is seeking an Administrative Assistant to join our office. You will support engineers, technicians, and leadership, managing calendars, drafting documents, and coordinating meetings to ensure projects run smoothly.

This role emphasizes accuracy, confidentiality, and collaboration across locations, with a requirement of 3 years of administrative experience. Proficiency with Teams and SharePoint is a plus, and a team-oriented mindset helps you excel.