Administrative Assistant - Primary Health Care Network

Nova Scotia Health Authority; Nova Scotia; Hybrid; CAD 46,000 - 56,000; Full time

Job summary

Nova Scotia Health Authority is seeking an Administrative Assistant to provide comprehensive support to the Senior Director for Primary Health Care Network and the Medical Co-Lead. You will coordinate day-to-day operations, establish procedures, and liaise with executive assistants across networks.

The role requires a post-secondary diploma in office administration (degree preferred), 5–7 years of executive-level experience, and proficiency with Outlook, Excel, Word, SharePoint, SAP and Smart

Qualifications

• Post-secondary diploma in a recognized office administration/business administration/secretarial program is required
• Undergraduate degree is an asset
• IAAP certification is an asset
• Minimum 5-7 years of progressively responsible executive-level administrative support experience
• Experience in healthcare or integrated service models preferred
• Proficiency with Outlook, Excel, Word, SharePoint, SAP and Smart Sheets; meeting planning tech
• French language competency is an asset

Responsibilities

• Coordinate day-to-day operation of the Senior Director’s/Medical Co-Lead's office
• Establish administrative procedures and guidelines
• Liaise with executive assistants and administrative assistants across networks
• Provide support to networks, individuals, committees or working groups

Skills

Executive support

Office coordination

Outlook

Excel

SharePoint

SAP

Smart Sheets

French language

Education

Post-secondary diploma in office administration

Undergraduate degree (asset)

IAAP certification (asset)

Tools

Outlook

Excel

Word

SharePoint

SAP

Smart Sheets

Job description

Location: Flexible within the province
Department: CNS Sr Director Clinical Networks
Type of Employment: Permanent Hourly FT (100%) x 1

Posting Closing Date: 8-Nov-26

About The Opportunity

Reporting to the Senior Director for Primary Health Care Network, the Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director and Medical Co-Lead by effectively coordinating the day-to-day operation of the Senior Director’s/Medical Co-Lead's office. The position coordinates all administrative activities, establishes administrative procedures and guidelines, and acts as a liaison with the executive assistants and administrative assistants within the portfolio and across the health authority. This position provides support to assigned networks, individuals, committees, or working groups, as well as supports other members of policy and planning. This position works closely with the Executive Assistant to the VP, Primary Health Care / Zone Executive Assistants, and Administrative Assistants to the other Networks.

About You

• Post-secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Minimum of 5-7 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare
• Experience working within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology including information and meeting technologies, experience with technologies such as Outlook, Excel, Word, SharePoint, SAP and Smart Sheets is preferred.
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Competencies in other languages an asset, French preferred

Hours

• Permanent full-time position; 75 hours biweekly

Compensation And Benefits

Pay Scale Type: Non-Union
Band: NU03
Hourly Rate: $33.34 - $40.84
Annual Salary: $65 006 - $79 632

Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.

What You'll Love About Nova Scotia Health

Nova Scotia Health is more than the province's largest provider of health services; we’re a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you’ll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.